Director of Account Payable

The Director of Accounts Payable is a high-impact leadership role responsible for all of Orgill’s Accounts Payable organization. Reporting to the SVP, Accounting and Controller, this leader is responsible for overseeing Orgill’s accounts payable function across two distinct but interrelated entities—the hardware distribution operation and 140 retail stores. This leadership position will require the management of a large team, the oversight of ongoing accounts payable activities, the implementation of a new financial system and the optimization of processes and the A/P team to ensure timely and accurate payments, effective vendor relations, and compliance with internal controls. This role will work closely with senior leadership to ensure the overall financial health and operational efficiency of both the hardware distribution business and the retail store operations.

Key Responsibilities:

• Accounts Payable Leadership:
• Oversee the daily operations of the accounts payable department for both the hardware distribution business and the retail store operations.
• Lead and develop a team of accounts payable professionals, fostering a high-performance culture of accuracy, efficiency, and accountability.
• Ensure the team is meeting department goals, service level agreements (SLAs), and internal/external deadlines for invoice processing, vendor payments, and reporting.
• Process Optimization & Compliance:
• Review and enhance accounts payable workflows to improve efficiency, accuracy, and cycle time, incorporating best practices and automation where possible. Includes collaboration and partnership with functions outside of accounts payable.
• Ensure strict compliance with company policies, accounting standards (GAAP), tax regulations, and industry-specific regulations.
• Oversee the approval and processing of invoices, credit memos, and payments to ensure proper documentation and adherence to contractual terms.
• Support the Identification and resolution of discrepancies and exceptions in a timely and accurate manner.
• Vendor Management & Relations:
• Establish and maintain strong working relationships with key vendors, ensuring timely and accurate payments and addressing any payment inquiries or disputes.
• Monitor vendor performance and compliance with agreed-upon terms and conditions.
• Financial Reporting & Analysis:
• Ensure accurate reporting of accounts payable balances, aged accounts, and payment terms for both business units.
• Provide regular reports to senior management on accounts payable metrics, including outstanding payables, payment cycles, cash flow projections, and vendor reconciliations.
• Lead month-end and year-end closing activities related to accounts payable, ensuring timely and accurate financial reporting.
• System & Technology Oversight:
• Hold a key leadership role in the implementation of a new financial system that includes accounts payable.
• Oversee the accounts payable software systems (ERP, AP Automation) for both the parent company and retail subsidiary, ensuring efficient system usage, integrations, and data accuracy.
• Drive the adoption of technology solutions that improve automation, reduce manual entry, and enhance reporting capabilities across the accounts payable function.
• Cash Flow Management:
• Collaborate with the treasury and finance teams to help manage, budget and forecast cash flow, ensuring optimal working capital and payment schedules.
• Audit & Internal Controls:
• Maintain internal controls to ensure the accuracy of accounts payable transactions and safeguard company assets.
• Facilitate audits and respond to inquiries from external auditors, ensuring compliance with all regulatory requirements and company policies.
• Lead process improvements to address any audit findings and reduce risk.
• Cross-Functional Collaboration:
• Collaborate with other departments, including purchasing, logistics, and finance, to ensure alignment on payment terms, reporting, and inventory management.
• Support senior management and the retail subsidiary’s leadership team with financial insights related to accounts payable and vendor management.

Qualifications:

• Education:
• Bachelor’s degree in accounting, Finance, Business Administration, or related field (CPA or relevant certifications preferred).
• Experience:
• Minimum of 8-10 years of experience in accounts payable, finance, or accounting, with at least 5 years in a leadership or managerial role.
• Proven experience overseeing accounts payable functions, preferably in distribution and retail environments.
• Experience managing large teams and working with multi-location operations, ideally in a multi-entity organization. Experience with team reorganization is a plus.
• Strong knowledge of accounts payable processes, systems, and technology, including experience with ERP and AP automation tools. Experience implementing a new AP financial system is a plus.
• Skills:
• Strong leadership and team management skills, with the ability to motivate and guide teams through transformational changes including systems implementation, process improvements and team reorganization.
• Excellent organization and problem-solving skills, with a keen eye for detail and accuracy.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong communication and interpersonal skills, with the ability to interact effectively with vendors, internal teams, and senior management.
• Technical Skills:
• Proficiency with financial systems (e.g., Oracle, or similar ERP systems).
• Advanced Excel skills (pivot tables, VLOOKUP, and data analysis).
• Familiarity with AP automation tools (e.g., Coupa, Ariba, or other AP systems) and cloud-based platforms.

Travel Requirements:
Travel will be required to visit retail accounts payable team members in other cities. First year travel will be heavier, up to 20%