Administrative/Billing Clerk

Salary

The salary range for this position is CAD $30.55 - $32.39 / hour
Job Summary

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We are currently looking to fill a Relief Full Time opportunity for a Administrative/Billing Clerk at Health Protection Services located in Burnaby, BC . Estimated end date May 01, 2027.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

If you're ready to join a team dedicated to providing care and support, apply now! Together, we can make a significant difference in the lives of individuals and families, empowering them on their journey to recovery.

Take the next step and apply so we can continue the conversation with you.

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Detailed Overview

Under the general supervision of the Administrative Assistant, performs accounting and clerical work in the preparation, maintenance and analysis of billings for health operating permit fees; develops billing procedures; enters and updates records using a computerized system; prepares reconciliation statements of revenues and accounts receivables; receives payments for permit fees; follows up on delinquent accounts; processes and prints permits and decals; establishes and maintains filing systems; responds to inquiries and produces a variety of reports.
Responsibilities

1. Prepares, maintains and analyzes billings for health operating permit fees using a computerized billing module system; enters and updates records; develops and revises billing procedures; develops and updates user manual for the computerized billing system.
2. Prepares manual invoice for all new permitted facilities and new owners of permitted facilities.
3. Maintains revenue and accounts receivable accounts for all premises regulated under the appropriate Fees regulations; identifies and makes manual Adjusting Entries for closures, payment transfers/corrections, and invoice cancellations, conducts monthly and year-end reconciliation statements of revenues and accounts receivables.
4. Reads, records, sorts and distributes incoming billing and related correspondence.
5. Performs analysis and summaries of delinquent accounts; follows up on unpaid permit fees by contacting a variety of premises; prepares letters to account holders regarding status and/or issues with accounts.
6. Enters, revises, updates and retrieves information and data pertaining to permit fees; verifies all refund requests for health operating permits relating to food, pool and water systems, produces detailed and summary reports regarding permit fees using computerized systems.
7. Receives payment and issues receipts for payment of permit fees; processes and prints permits and permit decals.
8. Identifies and attempts to resolve problems in the computerized billing module system; assists Finance with payment entry and financial reports generated by the computerized billing system.
9. Performs record management duties such as setting up and maintaining a filing system for permit fees.
10. Responds to public and staff inquiries regarding permit fees.
11. Performs other related duties as required.

Qualifications

Education and Experience

Grade twelve (12), an Office Administration Certificate from an accredited institute, supplemented by applicable accounting courses plus two (2) years' recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to type at 50 w.p.m.
• Ability to communicate verbally and in writing.
• Ability to organize and prioritize work.
• Ability to operate a personal computer using a variety of software applications and other related equipment such as fax machines, shredders and photocopiers
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.