Accounts Payable Supervisor

Level: Management Education Level: 4 Year Degree Category: Accounting Description The Accounts Payable (A/P) Supervisor oversees the day-to-day activities of the accounts payable team, develops guidelines for proper handling and coding of invoices to maintain general ledger and related records. The Accounts Payable (A/P) Supervisor is responsible for establishing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. The position works to thoroughly and efficiently resolve A/P issues, reviews account coding, and approves invoices for processing. Additionally this role is responsible for maintaining strong vendor relationships, resolving payment disputes, and ensuring that payment terms are in accordance with the University's policies and procedures. ESSENTIAL FUNCTIONS: Manage and monitor daily operations to ensure timely execution of all applicable responsibilities. Ensure that invoices are paid timely. Review and approve vendor creation/maintenance in the payables system according to policy and IRS regulations Implements and follows controls to prevent duplicate vendors Ensure that all payment documentation is legible, complete, accurate and valid Ensure payment documentation is maintained and filed electronically for immediate access when needed and in accordance with the University's Records Retention Policy. Regularly assess accounts payable processes to identify opportunities for and recommend enhancements to improve operational efficiency and effectiveness. Review and analyze monthly AP aging reports for validity and timely payment. Assist customers, partners, and colleagues with vendor payment inquiries and concerns, with a customer service spirit of excellence. Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job. Directs assigned tasks and provides assistance as needed Trains, oversees, and evaluates assigned staff. SECONDARY FUNCTIONS: Assist with the annual audit, and other reporting requirements. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES: Competent user of the Microsoft Office suite of products, particularly Excel. Proficiency with relevant higher education accounting software systems or ERP (Great Plains, Colleague, Ellucian, Jenzabar, etc.). Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to build effective and cohesive working relationships. ORGANIZATIONAL RESPONSIBILITY: Provides managerial oversight to the position of AP Clerk and student workers. Qualifications Education : A bachelor's degree in Accounting, Business Administration, or related field from an accredited college/university or comparable experience. Experience : A minimum of five (5) years of experience in accounts payable, with one - two (1 - 2) years in a team leadership capacity. Licenses or Certificates : None required. Additional Requirements : A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.