Grants Finance Manager

Pay Rate

Why Join Us

You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With over 40 years of experience and 15,000+ peoples lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in peoples lives at LA Family Housing!

The Position

This role oversees all public and private grant activities, ensuring accurate and timely billing, reporting, and compliance with funder deadlines and regulations. It requires expertise in federal, state, and local grants, GAAP, and fiscal requirements. Key responsibilities include managing grant and contract budgets, tracking, invoicing, maintaining critical databases, and serving as the main liaison for internal and external fiscal grant management. The position also coordinates with program and accounting teams and leads audits, monitoring visits, and ad-hoc third-party requests.

What You'll Do

Grant and Contract Management

• Manage monthly preparation and submission of grant invoices and reports with all required documentation.
• Ensure invoicing is accurate, timely, and compliant with grant/contract terms.
• Maintain grant funding inventory and tracking worksheets; update annually or as needed.
• Participate in grant budget development and modification processes.
• Track and monitor grant budgets, match requirements, and recommend strategies to ensure full utilization.
• Oversee the annual budgeting process for grants and contracts.
• Ensure billing and reimbursement requests are aligned with contract guidelines and recorded accurately.

Compliance and Reporting

• Provide quality assurance for invoicing and reporting in accordance with GAAP, 2 CFR 200 (Uniform Guidance), and funder-specific rules.

• Generate Budget vs. Actual variance reports and ad hoc reports for management.
• Participate in fiscal monitoring activities and external audits.
• Prepare accurate financial reports and cash flow forecasts.
• Ensure periodic grant reporting aligns with fiscal compliance standards.
• Perform general ledger reconciliations and ensure proper documentation of credit memos.
• Maintain ownership of billing-related GL balances and documentation during monthly financial close.
• Respond to audit findings and inquiries from funders or financial monitors.

Financial Operations

• Assist in the month-end close process by tracking receivables, booking estimates, and identifying variances.

• Review and validate reclassifications with AP, Payroll, and Program staff.
• Perform reconciliations of prior month general ledger accounts to ensure all expenses are billed.
• Monitor aging receivables and communicate with funders to resolve payment delays.
• Identify and escalate potential budget/maximization concerns.
• Assist with improving data systems for reporting and invoicing to increase accuracy and efficiency.

Leadership and Collaboration

• Lead and mentor the Grants Specialists team to ensure performance goals and professional development.

• Act as the primary point of contact with funders, financial monitors, and internal departments regarding grants.
• Collaborate regularly with the CFO, Controller, and program teams on budgeting and cost allocations.
• Conduct regular meetings with Program Directors/Managers to review fiscal results and budget performance.
• Participate in new-grant implementation meetings to ensure accurate, bottom-up budget planning.
• Promote clear communication across departments and foster a positive, team-oriented work environment.
• Supervise staff performance and conduct evaluations.

Policies, Procedures and Special Projects

• Develop, implement, and maintain accounting policies and procedures for consistency and compliance.
• Support the enhancement of internal systems and tools related to grants financial management.
• Lead or contribute to year-end closeout of all programs.
• Perform special projects and other duties as assigned.

What You're Skilled At

• Proven ability to manage complex financial tasks, meet deadlines, and communicate financial data effectively
• Excellent organizational skills with a strong attention to detail.
• Ability to work independently, manage competing priorities, and collaborate across teams.

Other

• Maintain and execute confidential information according to HIPPA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 5% of time
• Must have and maintain a valid California Driver License and auto insurance in good standing
• Ability to work a 9/80 work schedule
• Ability to work a hybrid work schedule
• Sitting or standing for prolonged periods

Experience

• Bachelors degree in finance, accounting, or related field.

• 3+ years of experience in nonprofit finance/accounting, including experience with grants and contracts.

What We Offer

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility, Professional Development Funds, Emergency Funds, and more!

Physical Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Comfortable working in a pet-friendly environment. If an accommodation is needed, please inform the Human Resources Department.

Equal Employment Opportunity

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Fair Chance Act

A Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housings Fair Chance Act webpage.