Accounts Payable Coordinator I

Primary Function
Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.

Essential Duties

Vendor Account Administration

• Maintains the online master vendor file and prepares applications for vendor credit
• Maintains vendor W-9 documentation for annual 1099 reporting
• Assists vendors with inquiries regarding account status and activity

Invoice Processing & Payment Management

• Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information
• Determines and adjusts invoice payment dates in accordance with vendor payment terms
• Sets up and applies available discounts based on vendor terms

Reconciliation & Issue Resolution

• Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past-due invoices
• Monitors open payables and credit balance accounts
• Requests refunds from vendors for credit balances when applicable

Accounts Receivable & Credit Balance Support

• Processes customer requests related to accounts receivable credit balances

Operational Support & Coverage

• Provides backup support for other Accounts Payable Coordinators as needed

Minimum Requirements

Education

High school diploma required.

Work Experience

• 0-2+ years accounting and bookkeeping experience.

Physical

• Must be able to sit for long periods.
• Must be able to see (regularly or corrective).
• Must be able to key for extensive periods of time.

Other

• 10 key calculator experience
• Accurate and quick data entry skills required
• Must be available for overtime as necessary