Accounts Payable Specialist

The Accounts Payable Specialist will work closely with the General Accounting Manager and other internal departments to ensure all vendor invoices are entered into the financial system of record, properly approved and paid timely. The person will be able to research and create reports for regular as well as ad-hoc projects. Strong communication and interpersonal skills are necessary to be successful.

Requirements for the job include being hands on and detail oriented to ensure the accuracy of the invoice entry process. The successful candidate must have the ability to learn new things quickly, not be afraid to challenge the status quo and adapt to an evolving work environment recognizing changes and providing suggestions to handle arising issues.

The person in this position must have an understanding of general accounting, chart of accounts and cost center structure, account reconciliation and resolution.

ESSENTIAL JOB FUNCTIONS

• Ensures that all incoming vendor invoices are entered and coded within established timeframes to take advantage of discounts offered, and that issues and open items are investigated, communicated and resolved in a timely manner.
• Handle vendor and internal inquiries timely and accurately
• Research vendor statements vs. payment history to ensure accurate records
• Ensures that all expense coding is correct and that required coding changes are made timely and interfaced to Jack Henry
• Perform EOD processing to include but not limited to creating the AP accrual, AvidPay, ACH, Direct Deposit, checks and interface to Jack Henry
• Utilizes communication and interpersonal skills to support timely completion of audits and compliance reporting.
• Create entries as needed and reconcile AP invoice accruals to the General Ledger (Jack Henry)
• Obtain all necessary documents to successfully create valid vendor records
• Maintains vendor records including year-end 1099 preparation and tax related matters.
• Create, review and maintain recurring scheduled payments
• Makes sure all processes and financial recording follow IRS and regulatory rules.
• Ensures all invoices and personal expense reimbursements adhere to the Accounts Payable Policy
• Other duties as assigned by manager

SKILLS AND ABILITIES

• Excellent Microsoft and accounting software skills
• Detail oriented
• Strong organizational skills, ability to prioritize and multi-task
• Ability to work with minimal supervision
• Commitment to ethical behavior with a willingness to adhere to all Bank policies and current financial regulation
• Reliability, flexibility, professional etiquette and sound judgment are important
• Occasional out-of-town travel may be required for training purposes

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor's degree in accounting preferred
• Bank experience desired
• At least 3 years of accounts payable experience preferred