The firm is seeking a highly skilled Legal Biller to join our Accounting & Finance team. This role is essential to the firms billing operations and requires exceptional attention to detail, strong technical skills, and the ability to collaborate effectively with attorneys, staff, and clients. The ideal candidate is proactive, organized, and experienced in law firm billing processes, including electronic billing and timekeeping systems.
Key Responsibilities
Billing & Invoicing
Generate preliminary bills, process attorney edits, balance billing batches, and prepare billing reports.
Produce client invoices and monthly statements accurately and on schedule.
Apply retainer funds to invoices as directed by attorneys.
Process write-offs in accordance with firm policy and route for approval.
Email client invoices and statements to the responsible billing attorney (RBA).
Enter and submit monthly accruals for various clients.
Month-End Closing
Schedule month-end deadlines and oversee closing procedures.
Generate and distribute month-end reports to attorneys.
Assist the Accounting Manager with balancing issues and reporting needs.
Electronic Billing (E-Billing)
Submit invoices through client e-billing portals and ensure successful transmission.
Maintain task-based billing codes, work code sets, and billing formats.
Review client billing guidelines and ensure compliance with outside counsel policies.
Prepare appeals for rejected invoices and troubleshoot discrepancies with attorney approval.
Track invoice status, insurance billing compliance, and portal submissions.
Communicate with billing tech support regarding submission issues.
Stay current with e-billing training and system updates.
Timekeeping & Master File Maintenance
Oversee processing of attorney timesheets used for billing.
Create, export, edit, and update timekeeper batches; follow up with missing timekeepers.
Maintain attorney master files and create timekeeper IDs for new attorneys, clerks, and paralegals.
Maintain client master files, create personnel numbers, and update billing instructions.
Reactivate or close clients/matters as requested.
Review file-opening memos for billing formats, source attorneys, and special instructions.
System Operations & Technical Support
Supervise daily billing system operations, including maintenance and troubleshooting.
Coordinate data exchange between firm software platforms.
Assist with hardware/software upgrades and system improvements.
Add users, reset passwords, and manage access to billing and timesheet systems.
Disbursements & Reporting
Input, edit, and update disbursements (telephone, postage, overtime, parking, etc.).
Import disbursements from software platforms (copies, phone charges, etc.) and generate related reports.
Summarize secretarial Other time for journal entries.
Provide reports to the Accounting Manager as needed.
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The pay transparency policy is available here:
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Skills
Generate preliminary bills, process attorney edits, balance billing batches, and prepare billing reports.
Produce client invoices and monthly statements accurately and on schedule.
Apply retainer funds to invoices as directed by attorneys.
Process write-offs in accordance with firm policy and route for approval.
Email client invoices and statements to the responsible billing attorney (RBA).
Enter and submit monthly accruals for various clients.
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