Senior Bookkeeper / QuickBooks Specialist

Position Overview Sunline Products is seeking a highly detail-oriented and experienced Senior Bookkeeper / QuickBooks Specialist to take ownership of the day-to-day financial organization of our fast-paced production company. This role is responsible for maintaining clean, accurate, and audit-ready financial records, ensuring proper expense categorization, managing AP/AR, and delivering real-time financial visibility to leadership. The ideal candidate is exceptionally strong in QuickBooks, understands operational accounting in a production environment, and can identify and resolve discrepancies without direction. This is not a data-entry role. This position requires ownership, accuracy, and the ability to keep the financial side of the business running clean at all times. Key Responsibilities Manage all daily bookkeeping functions using QuickBooks (Online or Desktop) Accurately categorize all company expenses and transactions Reconcile bank accounts, credit cards, merchant accounts, and loans Own accounts payable, including vendor management and payment scheduling Maintain accounts receivable and support collections follow-up Monitor and track job costing, production expenses, and operational spend Maintain clean and accurate general ledger records Prepare monthly financial reports for leadership review Perform payroll reconciliation Identify discrepancies and resolve issues proactively Assist with month-end and year-end close processes Coordinate with external CPA for tax preparation and compliance Maintain organized, audit-ready financial documentation at all times Protect confidentiality of all company financial information Qualifications 3+ years of bookkeeping experience (5+ preferred) Advanced QuickBooks experience REQUIRED Strong understanding of AP/AR, reconciliations, and general ledger management Proven ability to categorize expenses accurately and consistently Strong Excel and spreadsheet skills Experience in manufacturing, production, or operational environments preferred High attention to detail and strong organizational discipline Ability to work independently and solve problems without oversight Strong communication and follow-through Preferred Experience QuickBooks certification Experience with inventory tracking or job costing Experience in a production or manufacturing environment Familiarity with payroll systems such as ADP Experience cleaning up disorganized books or correcting historical entries Candidate Evaluation (Required) To ensure we hire the right person for this role, candidates will be asked to complete a brief practical assessment during the interview process. This assessment will evaluate: QuickBooks proficiency Expense categorization accuracy Reconciliation approach Problem-solving ability in real-world scenarios Candidates should be prepared to walk through how they would identify and correct issues such as: Misclassified expenses (COGS vs operating expenses) Unreconciled accounts Duplicate or incorrect transactions What Success Looks Like Financial records are consistently clean, accurate, and up to date Expenses are categorized correctly the first time Reconciliations are completed on time without exception Leadership has clear, real-time financial visibility Vendor and customer balances are organized and current The company is always prepared for tax season and audits Compensation & Schedule Part-Time or Full-Time based on experience and company needs Flexible scheduling available Starting at $25.00 per hour Compensation paid hourly based on actual hours worked Additional hours may become available based on performance, workload, and operational growth Company DescriptionSunline Products has been a trusted name in screen printing, embroidery, signs, graphics, and promotional products since 1994. Located in Katy, TX, we pride ourselves on being a one-stop shop for businesses, schools, and organizations looking for branded and custom merchandise, uniforms, signs, and awards. With 30 years of experience, we are dedicated to delivering high-quality products with a personal touch. Our team includes dedicated sales representatives, an award-winning graphics team, and skilled production experts who work together to bring our customers' visions to life. At Sunline Products, we believe in fostering a fun, collaborative, and professional environment where creativity and innovation thrive. Join us and become part of a company that values excellence, customer satisfaction, and continuous growth.Company DescriptionSunline Products has been a trusted name in screen printing, embroidery, signs, graphics, and promotional products since 1994. Located in Katy, TX, we pride ourselves on being a one-stop shop for businesses, schools, and organizations looking for branded and custom merchandise, uniforms, signs, and awards. With 30 years of experience, we are dedicated to delivering high-quality products with a personal touch.\r\n\r\nOur team includes dedicated sales representatives, an award-winning graphics team, and skilled production experts who work together to bring our customers' visions to life. At Sunline Products, we believe in fostering a fun, collaborative, and professional environment where creativity and innovation thrive.\r\n\r\nJoin us and become part of a company that values excellence, customer satisfaction, and continuous growth.