Accounts Payable Specialist

We're Hiring! Accounts Payable Specialist - Deer Park, Texas

Universal Plant Services is looking to hire a Accounts Payable Specialist to join our growing team.

Key Responsibilities:

• Reviewing incoming bills for proper documentation, matching them to purchase orders, and logging them accurately into the accounting system. (about 400-500 invoices monthly)

• Processing weekly check runs, ACH transfers, and wire payments. They ensure vendors are paid on time to avoid late fees and maintain good supplier relationships. (Checks & ETFS)

• Investigating and resolving invoice discrepancies (such as incorrect pricing or missing items) by communicating directly with vendors and internal teams.

• Balancing the sub-ledger against the general ledger and reviewing vendor statements to ensure all transactions are accounted for.

• Providing documentation and reports to senior accountants to assist with closing out the month.

• Credit Card Reconciliation

• Vendor Maintenance (TIN Checks, Banking Verifications)

• Communication with Vendors

• Must be able to maintain confidentiality

• Process/review invoices including review of proper coding, proof of purchase and verification of approvals

• Process/review, code and gather approvals for employee expense reports

• Enter invoices into accounts payable system

• Correspond with vendors and respond to inquiries

• Reconcile vendor statements, researches and corrects discrepancies

• Assist with month-end close and annual year-end close

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Records entry of, verifies documentation for, and distributes petty cash.

• Calculates and reports sales tax based on paid invoices.

• Other related duties as assigned.

COMPETENCIES - SKILLS

• Strong attention to detail and a commitment to accuracy
• Excellent verbal and written communication skills
• Ability to handle a high-volume workload efficiently and accurately
• Advanced Excel skills, including complex formulas and data analysis
• Ability to effectively communicate with individuals at all levels of the organization
• Ability to maintain confidential and meticulous records

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; Business or Accounting degree preferred
• Minimum 7 years of Full-Cycle accounts payable experience and excellent organization skills
• Experience coding invoices, expense reports and check requests with correct GL codes
• Proficiency in Microsoft Office applications, particularly Excel
• Familiarity with Viewpoint software is preferred

Apply today or share with someone who may be a great fit.

Pay: $20 hrly DOE

Benefits offered:

• Medical/Dental/Vision
• Health Savings Account
• Short-term disability
• 100% employer paid Long-term Disability
• 100% employer paid life insurance
• 401K match
• Paid time off
• Employee Assistance Program

EEO Statement:

Universal Plant Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Tagged as: Accounting, Accounts Payable Specialist, AP, finance

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