Payroll Specialist

Openings as of 5/31/2026

Payroll Specialist

JobID: 840

Position Type:

Business Office/Specialist

Date Posted:

5/27/2026

Location:

Camden City School District

Closing Date:

06/04/2026

CAMDEN CITY SCHOOL DISTRICT

Payroll Specialist

Position Summary

The Business Office will support the vision for Camden City School District by providing sound fiscal management, quality services and business solutions. The Payroll Specialist is responsible for the accurate and timely processing of district payrolls, ensuring compliance with federal and state regulations, district policies, collective bargaining agreements, and all reporting requirements of the New Jersey Division of Pensions & Benefits (NJDPB). This role supports employees with payroll, and pension inquiries, maintaining meticulous financial and personnel records and exceptional customer service.

Required:

H.S Diploma

At least 5 years of related work experience, preferred with at least-3 years of finance or payroll related experience strongly preferred, ideally in a non-profit, education, consulting and/or entrepreneurial environment working in settings that serve low-income students and communities

Experience with compiling and analyzing data to drive decision-making

Demonstrated skills in database management and record keeping

Knowledge of a variety of Microsoft programs including, Google, Excel, Word, Access and PowerPoint record keeping and data processing.

Demonstrated experience working with online payroll data systems

A valid driver's license as well as current insurance and vehicle with valid registration

Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status

PREFERRED SKILLS

Strong in-depth understanding and knowledge of current applicable state and federal wage and hour laws

Knowledge of human resource information systems

Certified Payroll Professional (CPC) or Fundamental Payroll Certification (FPC) credential preferred

Core Responsibilities

Major responsibilities of the role include, but are not limited to:

Payroll Processing

Prepare, audit, and process biweekly/semimonthly payrolls for all district employees.

Verify timesheets, attendance records, stipends, overtime, and supplemental pay.

Ensure payroll accuracy in accordance with employment contracts, salary guides, and board-approved actions.

Maintain payroll records, deductions, and adjustments in the district's payroll/HRIS system.

Reconcile payroll reports and coordinate with Finance for posting and year-end reporting.

Employment Verification Forms (financial)

Quality checks the direct deposit status of new hires to ensure their paychecks are activated into the direct deposit system in a timely manner

Inputs employees' pay and deductions into the district's payroll data system

Responds promptly to all employee inquiries regarding pay calculations with clear, accurate information

Compiles and records data for monthly and quarterly reports for the Supervisor of Payroll and other Finance team leaders

Supports the Division of Talent and Labor Relations in providing payroll orientation for new employees during the onboarding process

Verifies that all new hire paperwork has been entered into the district's human resources information system accurately in close collaboration with the Division of Talent and Labor Relations

Assists in the maintenance of financial controls and audit trails for all payroll transactions

School Business Administrator or designee with reconciling and preparing various balance sheet reconciliations

Maintains data integrity of the District Personnel Recordkeeping System (PCR) by providing payroll data and reporting

Supports project management of new data and budget initiatives related to payroll and human resources processes

Prepares all salary adjustments relating to personnel actions

Cross Platform Training in the NJ Division of Pension & Benefits (NJDPB) Responsibilities

Assist when necessary:

Process enrollments, terminations, and changes for all pension-eligible employees (TPAF, PERS, PFRS if applicable).

Complete and submit required NJDPB forms, including:

Enrollment Applications

Transfer Forms

Withdrawal/Loan Requests

Retirement Applications

Maintain compliance with NJDPB rules regarding:

Pension eligibility, Breaks in service

The accurate determination of pensionable vs. non-pensionable earnings

In coordination with the Senior Manager of Payroll, support the submission of the Quarterly Reports of Contributions (ROC) and reconcile pension deductions.

Support payroll in the process TPAF/PERS loan deductions and ensure accurate remittance.

Monitor and update EPIC and MBOS transactions timely.

Support the Payroll Supervisor in any retroactive adjustments when collective bargaining agreements are reached.

Ensure compliance with Chapter 78 and Chapter 44 health benefit contribution requirements.

Complete the required Chap 44 health benefit report due annually

Maintain accurate records for PERS/TPAF service credit, leaves of absence, and arrears

Performs other duties as assigned by the Senior Manager of Payroll or designee

CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experiences with:

Exceptional time management and organizational skills

Strong technical experience with financial tools data management systems

Expert budget analysis capability

Extraordinary attention to detail, with a focus on quality checking work to ensure 100% accuracy

Strong oral and written communication skills

Excellent interpersonal and communication skills; ability to communicate and work with all levels of employees and teamwork skills

Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity

Ability to work independently and manage multiple responsibilities simultaneously

Ability to deliver work on-time at all times for high-stakes, critical deadlines

Systems thinker with a demonstrated ability to design disciplined and sustainable processes and systems that produce strong results

Desire to grow professionally and seek out new opportunities to learn

Integrity and clarity in all communications and interactions

Commitment to the success of all Camden students; specifically, to raising the academic achievement of children in high-poverty communities

Ability to thrive in a fast-paced and achievement-oriented environment

Strong problem-solving and project management skills - strong organizational skills, the ability to balance the big picture with detailed steps to reach the end goal and the ability to balance multiple projects under tight deadlines

Fluency in basic Web browsers and searches

Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education

Demonstrated ability to learn quickly and take initiative

Physical Demands:

The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee must be able to:

Sit, stand, walk, speak, and hear for extended periods for various tasks.

Use hands and arms to reach, handle, and operate tools, computers, or controls.

Lift and carry items necessary for job performance.

Use close, color, peripheral, and depth vision, and adjust focus as needed.

Environmental Demands:

The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

Possible exposure to a range of childhood and adult illnesses.

Occasional exposure to varied weather conditions.

Work performed in heated, air-conditioned, ventilated facilities.

Moderate too high at times, noise level especially during school hours, assemblies or events.

Frequent interruptions from calls, walk-ins and urgent requests.

Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals.

Terms of Employment

Twelve-month position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable employment agreements.

Evaluation

Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership evaluation procedures.

Reports To: Senior Manager of Payroll

Work Year: Twelve (12) Months

Classification: Non-Affiliated Administrator (or Confidential/Managerial as applicable to district structure)

Minimum Starting Salary: $75,000.00

Maximum Starting Salary: $100,000.00

Residency Requirement

Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011areexemptfrom this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

(Pending availability of funds and Superintendent's approval)

Postings current as of 5/31/2026 4:22:31 PM CST.