Accounting Specialist

Description

The Hennepin County Medical Examiner's Office is seeking a detail-oriented and motivated Accounting Specialist to support essential financial operations in a mission-driven environment. This position offers a hybrid work arrangement with responsibilities that include preparing accounts receivable and payable (AR/AP) statements, reconciling financial transactions and reports, and maintaining accurate fiscal records and databases. The selected candidate will play a key role in supporting department leadership on operating budgets and other financial activities that help ensure high-quality service delivery across the counties we serve. Ideal applicants will bring experience with financial systems, strong analytical and reconciliation skills, and the ability to translate complex data into clear, actionable information. Join us in advancing the Medical Examiner's commitment to excellence, integrity, and community impact through accurate, reliable financial stewardship.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Find us here at upcoming career fairs!

Location and hours:

This position is hybrid and will be performed both on-site at 14250 Highway 62, Minnetonka, MN 55345, and remote as job duties require. There is no public transportation to this facility. Work hours will be Monday through Friday, 8 a.m. - 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About the position type:

This is a full-time, benefit earning position.

This position is internally classified as an Accounting Specialist.

Click here to view the job classification specification.

In this position, you will:

• Prepare (AR/AP) statements and past due account letters; deposit and reconcile these accounts to satisfy balances owed.
• Monitor and reconcile financial transactions, financial reports, and department and/or county bank accounts to ensure accuracy.
• Gather, organize, and post fiscal data to update and maintain records, journals, ledgers, and databases.
• Assist with workforce administration.
• Support department leadership with preparation of operating budget, project accounting, and other budget related activities.

Need to have:

• One of the following:
• Three years or more of experience in maintaining financial records.
• Three years or more of post-secondary education in areas related to business or accounting.
• A combination of related post-secondary education in areas related to business or accounting and experience in maintaining financial records that equals at least three years.

Nice to have:

• Experience:

• With finance systems such as General Ledger, cash receipting, and remote deposit; familiarity with how budget and finance groups partner with departments on receipting/collections.

• Preparing journal vouchers/entries with complete supporting documentation and maintaining audit-ready files consistent with financial best practices.

• With billing/collection flows (e.g., entering bills, recording receipts, coordinating for collections) and with receivables systems.

• With workforce administration.

• Designing or tightening reconciliations, exception handling, and month-end close checklists to reduce error rates and rework.

• Advanced proficiency in Microsoft Excel (PivotTables, Power Query, complex formulas) and the broader Microsoft Office suite (Outlook, Word, PowerPoint, Teams) for building reports from exported data.

• Familiarity with billing/collection flows (e.g., entering bills, recording receipts, coordinating for collections) and with receivable systems where applicable.

• Ability to:

• Prepare AR/AP statements, issue past-due letters, reconcile bank accounts, and audit transactions for coding accuracy and timeliness.

• Compile, check, and tabulate budget estimates and allotments, and support operating budget/project accounting cycles.

• Translate complex ledger detail into leader-ready communications.

• Analyze and explain differences between actual results and budgeted amounts, identify the causes of variances, and determine whether corrective actions are required.

About the department:

The Hennepin County Medical Examiner's Office under the leadership of Chief Medical Examiner Dr. Andrew M. Baker, provides death investigative services and forensic autopsy services for deaths that occur in Hennepin County, Dakota County, Scott County, and other counties across the Midwest.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

This position may have access to systems or other documentation that contains HIPAA data.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If you have any questions, please contact:

Talent Acquisition division

Hennepin County Human Resources department

Submit a request at hennepin.us/ask-hr or ...

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work
• Public service
• Competitive pay
• Work-life balance
• Generous benefits
• Opportunities to grow
• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position is hybrid and will be performed both on-site at 14250 Highway 62, Minnetonka, MN 55345, and remote as job duties require. There is no public transportation to this facility. Work hours will be Monday through Friday, 8 a.m. - 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

Are you willing and able to meet these requirements?

• Yes
• No

02

Select from the choices below the option(s) that best describes your accounting experience and/or education. Check all that apply.

• I have three years or more of experience in maintaining financial records
• I have three years or more of post-high school education in areas related to business or accounting
• I have a combination of education in areas related to business or accounting (3 semester credits = 1 month) and experience in maintaining financial records to equal three years or more
• None of the above

03

Describe your post-secondary school education, including area(s) of study, school(s) attended, semester credits completed, and certificates or degree(s) earned. If you have not completed any post-high school education, type "None" in the space provided.

04

How many full-time equivalent years of experience do you have maintaining financial records?

• I do not have this experience
• Less than 6 months
• 6 months or more, but less than 1 year
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more

05

Describe your experience maintaining financial records, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

06

How many full-time equivalent years of work experience do you have with finance systems such as General Ledger, cash receipting, and remote deposit; familiarity with how budget and finance groups partner with departments on receipting/collections?

• I do not have this experience
• Less than 1 year
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more

07

Describe your experience with finance systems such as General Ledger, cash receipting, and remote deposit; familiarity with how budget and finance groups partner with departments on receipting/collections, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

08

Which of the following accounts payable and purchasing tasks have you performed? Check all that apply.

• Create, maintain, and/or update vendor records/files
• Process account payable/purchasing-related reports
• Process check/vendor requests
• Process employee expense reimbursements
• Reconcile payments
• Resolve invoice discrepancies
• Review invoices and check/vendor requests
• Sort and match invoices and check/vendor requests
• None of the above

09

Describe your experience performing accounts payable and purchasing tasks, referencing positions listed in your application/resume. If you do not have this experience, type "None" in the space provided.

10

Do you have experience preparing journal vouchers/entries with complete supporting documentation and maintaining audit-ready files consistent with financial best practices?

• Yes
• No

11

Describe your experience preparing journal vouchers/entries with complete supporting documentation and maintaining audit-ready files consistent with county practices, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

12

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)
• Community or nonprofit organization (counselor, job board, etc.)
• Employee or recruiter of Hennepin County (supervisor/manager, colleague, or Human Resources)
• Friend or family member that is not a Hennepin County employee
• Hennepin County job notification emails
• Indeed.com
• Job fair or networking event
• LinkedIn
• Print advertisement (flyer, postcard, billboard, transit ad, etc.)
• Professional association (ASCE, APWA, ISACA, etc.)
• Social media (Handshake, Facebook, X, Instagram, etc.)
• hennepin.jobs or governmentjobs.com

13

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Employer Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone ...

Website