Bookkeeper

Department: Accounting

Reports to: Staff Accountant

Location: Preferably On-Site, Open to Hybrid

FLSA Status: Exempt (Salary)

Overview

We are seeking a detail-oriented and dependable Bookkeeper to support our day-to-day financial operations, with a primary focus on Accounts Payable and Accounts Receivable. This role is responsible for entering and processing vendor bills, generating and sending customer invoices, managing accounting inboxes, and ensuring timely and accurate handling of payments and collections. The Bookkeeper plays a key role in maintaining organized financial records and supporting smooth cash flow operations.

The ideal candidate is highly organized, accurate, and comfortable managing multiple priorities in a fast-paced environment. This individual will work closely with internal teams, vendors, and customers to resolve billing questions, reconcile accounts, and support month-end activities. Success in this role requires strong attention to detail, clear communication skills, and a proactive mindset focused on efficiency and continuous improvement.

Responsibilities:

Accounts Payable

• Enter, review, and code vendor bills accurately and on time
• Manage AP inbox and respond to vendor inquiries
• Prepare and process payments (ACH, checks, wires)
• Reconcile vendor statements and resolve discrepancies
• Maintain organized digital records and documentation

Accounts Receivable

• Create and send customer invoices
• Consolidate and review claims to issue Credit Memos timely
• Monitor AR aging and follow up on past-due accounts
• Apply customer payments and reconcile accounts
• Respond to customer billing questions professionally

Qualifications

• 2+ years of experience in Accounts Payable and/or Accounts Receivable
• Strong attention to detail and accuracy
• Experience with accounting software (e.g. NetSuite or similar)
• Proficiency in Microsoft tools (e.g. Excel, Outlook & Power BI)
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Clear written and verbal communication skills

Preferred Qualifications

• Associate's or bachelor's degree in accounting, Finance, or related field
• Implementation of new ERP systems and general use of Ai
• Experience in a fast-paced or growing company

Compensation

This role falls under Comp Band 1, with an annual base compensation expected to be between $46,000 and $57,000, depending on experience, qualifications, and geographic location.

Work Location

This position is based at OneRail's headquarters in Orlando, FL (ZIP 32819). Hybrid On-site presence is required, with preference given to those located in the Central Florida area.