Accounts Payable Analyst

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The Accounts Payable Analyst is responsible for supporting the organizations accounts payable functions through analysis, reconciliation, reporting, and process oversight. This role partners closely with the accounting team and operations to ensure timely and accurate financial processing, maintain vendor relationships, and improve workflow efficiencies across multiple entities and locations.

DUTIES:
This position requires strong analytical skills, attention to detail, problem-solving ability, and the capacity to work collaboratively in a fast-paced, high-volume environment.

*Review and analyze invoices and payment requests for accuracy, coding, approvals, reasonableness, and compliance with company policies and vendor terms.
*Perform monthly vendor statement reconciliations and proactively resolve discrepancies, missing invoices, credits, and payment issues.
*Analyze AP trends, recurring issues, and expense variances; identify opportunities for process improvement and operational efficiencies.
*Support month-end, quarter-end, and year-end close processes by ensuring AP activity is complete, accurate, and properly accrued when necessary.
*Maintain vendor records, including W-9 documentation, payment terms, and account maintenance.
*Assist with implementation and improvement of AP workflows, internal controls, and system processes to enhance efficiency and accuracy.
*Support audit requests and documentation gathering as needed.
*Collaborate with operations and department managers to resolve invoice coding issues, purchasing discrepancies, and reporting variances.
*Research and respond to inquiries from management regarding expense activity, vendor accounts, and special reporting requests.
*Work collaboratively across departments to support accurate financial reporting and operational efficiency.

PHYSICAL REQUIREMENTS:
*Ability to maintain focus while working in a busy, office area with frequent interruptions;
*Ability to sit at a computer for up to 8 hours with minimal time spent standing or walking;
*Ability to communicate effectively with internal teams, vendors, and external partners.

KNOWLEDGE AND SKILL REQUIRED OR PREFERRED
*Associate degree in Accounting, Finance, or related field preferred.
*2+ years of accounts payable or accounting experience in a high-volume, multi-location environment preferred.
*Restaurant, hospitality, retail, or multi-entity experience strongly preferred.
*Experience with ERP/accounting systems and AP workflow processes required.
*Restaurant365 experience preferred.
*Strong analytical and reconciliation skills.
*Advanced attention to detail and organizational abilities.
*Ability to prioritize multiple deadlines in a fast-paced environment.
*Strong understanding of accounts payable processes and general ledger structure.
*Intermediate to advanced Excel skills required.
*Ability to identify process inefficiencies and recommend improvements.
*Excellent written and verbal communication skills.
*Ability to maintain confidentiality and exercise sound judgment.