Accountant I

Under general supervision, performs routine and complex accounting, and administrative work in accounts payable, accounts receivable, and general administration. Reports to the Finance Director.

Benefits: Paid Annual and Sick Leave 12 paid holidays per year Access to FREE acute medical care for employee's, their spouse and children under the age of 26. PEBA Retirement 401K and 457 Retirement Plan Options Comprehensive Medical, Dental and Vision Plans Life Insurance Medical Flexible Spending Plan
Health Savings Account

• Assists the Finance Department in maintaining all financial journals and ledgers.
• Maintains accounts payable, accounts receivable, cash receipts, fixed assets, requisitions, and purchase order records. Also prepares records for quarterly, calendar, and fiscal year end processing. Clears up billing errors with vendors, checks status of invoices and pulls paid invoices from online vendor records.
• Monitors online banking daily for correct deposits, retrieving copies of cancelled checks upon request, verifying check status concerning vendors/customers who report checks have not been received, monitor returned checks and returned bank drafts. Also monitors that vendor bank drafts have been processed.
• Enters and reviews incoming invoices to insure all disbursements are properly vouchered and purchasing and receiving policies are followed. Verifies proper budget distribution, authorized signatures, purchase order reference if applicable, valid vendors, and that all invoices are scanned to the correct vendor accounts. Verifies procurement documentation is applicable. Analyzes monthly statements received to make sure all invoices have been entered.
• Maintains all vendor accounts and creates new ones as needed. Makes sure all proper documents are attached to account such as W9s, contracts, certificate of insurance, etc.
• Process and scans vendor checks for approval and disbursement
• Monitors status of all outstanding purchase orders.
• Prepares bi-weekly payroll tax deposits for entry into the state and federal tax portals. Also prepares quarterly and yearly tax reports.
• Prepares 1099s for distribution by verifying vendor invoices paid throughout the year.
• Prepares monthly Use Tax report for online reporting.
• Approves monthly Court report from online state reporting.
• Maintains fixed assets by adding improvements into the online system. Also enters new assets onto the system and creates reports for the city departments with the new asset number.
• Maintains city purchasing cards, which includes processing requests for new cards, card cancellation, monitoring payment of monthly statement as well as being the contact person for verification of card transactions.
• Collects cashier deposits and processes end of day for each cashiers deposits and transfers deposits to bank daily.
• Interacts and communicates with various groups and individuals such as Finance Director, Department Heads, other City departments and staff, and the general public.
• Provides financial information to management by researching and analyzing accounting data and preparing reports.
• Provide training to various departments and/or individuals who use the accounts payable, purchasing, and cashiering modules.
• Maintains vendor confidence and protects operations by keeping financial information confidential.
• Maintains financial security by following internal controls.
• Assists with the preparation of the annual audit and budget.
• Operates a variety of office equipment such as a computer, printer, scanner, copier, calculator, etc.

ADDITIONAL JOB FUNCTIONS

• Is required to fill in for other positions within the department.
• Performs other related work as required.

Requires a Bachelors Degree in accounting, finance, or a related field, supplemented by two years of accounts payable experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must be bondable. Applications accepted online at www.clemsoncity.org. Applications accepted until June 5, 2026. The City of Clemson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.