Accounting Associate

The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, maintains a cash drawer, and answers phones.

Essential Functions

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Work with accounts payable coding invoices and verifying proper account numbers

Review requisitions and reimbursements for proper approval and supporting documentation

Assist with reconciling Purchasing card transactions

Assist with maintaining the electronic workflow process for purchasing

Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing

Assist students with setting up direct deposit for refunds and reimbursements

Reconcile the daily cash drawer

Manage vendor onboarding and maintaining current addresses

Assist student organizations with agency account activity reports

Assist department heads with budget questions

Review and process the Office of Advancement contributions

Issue receipts to customers

Prepare and post journal entries

Prepare daily IC store deposits

Assist with audit requests and reconciliations

Collaborate with the campus on billing third parties for rental of facilities and events

Function as a substitute for the Accounts Payable Coordinator, as necessary

Qualifications

Associates or Bachelors degree preferred, or 5+ years of Accounting and Financial experience

Intercultural competency; ability to work with individuals of diverse backgrounds

Advanced level of detail orientation, trustworthiness, and confidentiality required

Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others

Ability to communicate effectively, both orally and in writing

Proficient in Microsoft Excel and Word

Effective time management and prioritization skills

Additional Job Details:

Job Title: Accounting Associate

Department: Accounting Services

Reports to: Controller

Status: Full-time, Hourly

Salary Range: $17.00 - $21.00

Benefits Information: To view benefit information related to this position, please visit this link.

About Illinois College:

Illinois College is a residential, private liberal arts college located in the heart of Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the capital of Illinois. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.