AP Specialist

Our client, a well-established financial institution, is seeking a Senior Accounts Payable Specialist to join their growing finance team. This individual will play a key role in overseeing the full-cycle accounts payable process, ensuring accuracy, compliance, and timely payment processing within a fast-paced banking environment. The ideal candidate will bring strong AP experience, attention to detail, and the ability to collaborate cross-functionally with internal departments and external vendors.

Key Responsibilities:

• Manage the full-cycle accounts payable process, including invoice review, coding, approvals, and payment processing

• Ensure timely and accurate processing of vendor invoices, expense reports, ACH/wire payments, and check runs

• Maintain vendor records and assist with vendor onboarding, W-9 collection, and 1099 preparation

• Reconcile AP subledger to the general ledger and assist with month-end close activities

• Research and resolve invoice discrepancies, payment issues, and vendor inquiries

• Monitor AP aging reports and ensure outstanding items are addressed promptly

• Assist with internal and external audit requests and maintain compliance with company policies and banking regulations

• Support process improvement initiatives to streamline AP workflows and strengthen internal controls

• Partner closely with Accounting, Treasury, Procurement, and Operations teams on payment-related matters

• Mentor junior AP staff and assist with workload prioritization as needed

Qualifications:

• Bachelors degree in Accounting, Finance, or related field preferred

• 5+ years of accounts payable experience, preferably within banking, financial services, or a regulated environment

• Strong understanding of AP processes, accruals, and general ledger accounting

• Experience with ERP/accounting systems and electronic payment platforms

• Advanced Microsoft Excel skills including VLOOKUPs and Pivot Tables

• Strong organizational, analytical, and communication skills

• Ability to work independently and manage multiple priorities in a deadline-driven environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.