Coordinator, Accounts Payable and Travel

Category: Staff

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Position Summary

The Accounts Payable and Travel Coordinator position facilitates the day-to-day operations of the Travel Department as well as processes other accounts payable invoices for payment. This position plays a critical role in ensuring accurate and timely processing of travel vouchers and accounts payable invoices.

This position reports to the Accounts Payable Manager.

Primary Duties and Responsibilities

The following duties are customary for this position but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Facilitates the day-to-day operations of the Travel Department, including the processing of employee reimbursement requests, accuracy of data entry, and related spend reporting.
• Develops and implements process improvements and automation to streamline travel expenditure reporting and payment reimbursement.
• Provides training to WKU employees on the travel policy and proper travel voucher completion.
• Ensures accurate processing of accounts payable invoices against purchase orders. Balances invoices and pay documents entered daily.
• Communicates with internal business partners and vendors to address inquiries, resolve payment issues, and manage payment terms.
• Serves as departmental record keeper for pro cards.
• Enters departmental requisitions.
• Maintains inventory and orders office supplies as needed.

Knowledge and Skills Considered Essential for Success

• Strong organizational skills and detail oriented.
• Ability to multitask.
• Proficient in typing, data entry, and Windows operating system.
• Proficient in Microsoft, specifically Excel.
• Ability to maintain computer concentration for prolonged periods of time.

Job Requirements:

• Associate's degree
• At least four years bookkeeping experience

Additional Information:

Hourly Rate: $20.00 - $21.00

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ... or by phone at .... Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's website.

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