Benefits & Payroll Coordinator

Job ID:5681128
Application Deadline:May 14, 2026 11:59 PM (UTC)
Posted:Apr 30, 2026 12:00 AM (UTC)
Starting Date:Jul 1, 2026

REPORTS TO: Director of Finance and Operations

MINIMUM QUALIFICATIONS:
- Two (2) years of successful employment in a benefit position preferred
- Strong skills with databases, spreadsheets, and word processing
- Experience with Munis HR and Payroll functions is preferred
- Experience in Aesop/Frontline preferred
- Strong organization skills, communication skills and analytical abilities
- Solid understanding of School and Municipal accounting and finance regulations
- Contributes to a positive and welcome environment for colleagues, staff and families

GENERAL RESPONSIBILITIES:
BENEFITS & PAYROLL
- Manage onboarding and separation of all school employees
- Develop and implement employee hire and change of status packets
- Meet with new hires to collect all paperwork for payroll and benefits in a timely manner
- Maintain employee payroll and benefits records
- Communicate with employees on all payroll and benefit matters

BENEFITS
- Calculate the cost of benefits and input all benefit enrollments and adjustments
- Maintain employee records and enrollment forms for all benefit enrollments/changes
- Coordinate Open Enrollment periods and ensure that all current benefit documents are posted
on the Billerica School website
- Verify monthly insurance bill rosters
- Update accrual limits within Munis each January, based on IRS limits
- Communicate with benefit representatives as needed for any benefit-related questions
- After each biweekly payroll, prepare deposits for all health, dental and life premiums for the
Town Treasurer
- Process monthly bills and provide to Treasurers office for payment
- Enroll employees into COBRA insurance, collect and track payments
- Assist employees with benefit transition upon retirement
- Make adjustments to benefit calculation for retirees
- Maintain accrual overview sheets (listing each Bargaining group and non-union employees)

PAYROLL
- Collect timesheets and assist with the data entry of time into the generated payroll
- Assist with proofing of payroll to ensure accuracy
- Backup to Payroll Manager in running payroll and submitting electronic payroll files to the
bank
- Research and resolve payroll issues that may arise
- Download reports from Frontline/Aesop system for paying substitutes and any employee time
off adjustments
- Track any employee who is on unpaid status and collect benefit premiums
- Prepare payment to vendors after each payroll

FRONTLINE/AESOP
- Create and manage employee accounts
- Process annual allotment on or around July 1st
- Assist employees with issues with Frontline/AESOP

OTHER
- Complete research related projects for employees who want to purchase creditable service
time
- Complete verification of employment requests
- Maintain procedures for following payroll cycle
- Maintain GIC packets for Teachers/MTRS future retirees
- Other duties assigned as needed

COMPENSATION:
Salary range is $54,000.00 to $58,000.00

TERMS OF EMPLOYMENT: 12-month work year

An equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504