Accounting and Office Administrator

Accounting and Office Administrator Location: Oak Ridge, TN Company in Oak Ridge, Tennessee is seeking a highly organized and detail-oriented Accounting and Office Administrator to support financial operations, contract administration, and day-to-day office functions. This role plays a critical part in maintaining accurate financial records, supporting compliance, managing contracts, and ensuring smooth administrative operations across the organization. Pay: $55,000-$65,000 Benefits: Medical, Dental, Vision APPLY NOW! Responsibilities: Bookkeeping & Accounting Support Maintain accurate and up-to-date financial records Record daily transactions, journal entries, and general ledger activity Reconcile bank accounts and credit card statements Assist with monthly and year-end financial close Prepare financial reports as requested by management or external accountants Support audits and financial reviews Accounts Payable (AP) Process vendor invoices accurately and timely Verify invoice approvals and coding Schedule and issue payments (ACH, checks, wires) Maintain vendor records and W-9 documentation Resolve vendor inquiries and discrepancies Accounts Receivable (AR) Prepare and issue customer invoices Track receivables and follow up on past-due accounts Apply payments and reconcile customer accounts Maintain accurate customer billing records Contracts Administration Maintain organized contract files and databases Track contract terms, renewals, expirations, and compliance requirements Assist with drafting, reviewing, and processing contracts and amendments Coordinate contract execution and internal approvals Serve as a point of contact for contract-related administrative matters Office Administration Provide general administrative support to leadership and staff Manage office supplies, vendors, and service providers Coordinate calendars, meetings, and documentation Assist with onboarding and offboarding administrative tasks Maintain organized digital and physical filing systems Support special projects and cross-functional initiatives as needed Qualifications Required: 3+ years of experience in bookkeeping, accounting support, or office administration Strong understanding of AP/AR processes Experience managing contracts or administrative legal documentation Proficiency with accounting software (e.g., QuickBooks or similar) Strong Microsoft Excel and Office skills Exceptional attention to detail and organizational skills Ability to handle confidential information with discretion Preferred Experience in a technology, science, or publicly traded company Familiarity with compliance, audits, or SEC-related support Associate's or Bachelor's degree in Accounting, Business, or related field Core Competencies Accuracy and attention to detail Time management and prioritization Strong written and verbal communication Problem-solving and follow-through Ability to work independently and collaboratively Compensation / Pay Rate (Up to): Per Hour