Billing Coordinator

Are we the road to your future?

We are currently searching for an experienced Billing Coordinator to support our Gulf Region located in Tennessee.

What you ll be doing:

Prepare and process client invoices for multiple projects

Ensure billing reflects contract terms, fee schedules, and percent complete

Review and validate labor, expenses, and subconsultant costs prior to invoicing

Manage monthly billing cycles and ensure deadlines are met

Work closely with Project Managers to: Confirm billable status and project progress

Resolve billing discrepancies

Ensure proper revenue recognition alignment

Provide guidance on billing best practices and contract compliance

Assist with tracking outstanding invoices and aging reports

Support follow-up on past-due accounts

Help resolve client billing questions to accelerate payment

Ensure invoices meet client-specific requirements

Interpret and apply contract terms, rates, and billing structures

Maintain accurate records for audit and compliance purposes

Enter and maintain billing data in systems such as Deltek Vantagepoint

Maintain organized records of contracts, amendments, and billing history

Support month-end close activities related to billing and revenue

What you need to have:

Associate degree in Accounting, Business Administration, or Finance

2 years of Billing, Accounting, or project coordination experience

Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines

Valid driver s license and a satisfactory motor vehicle report (MVR)

Bonus points if you have:

Bachelor s degree in accounting, Business Administration, or Finance

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

Key Benefits:

Employee Stock Ownership Plan (ESOP)

Medical, Dental, & Vision

401(k) retirement savings plan + employer matching

Paid Time Off (PTO) and holidays

Employer-Paid Life/AD&D insurance

Employer-Paid short-term disability and long-term disability

Wellness incentives

Student Debt Retirement Match

Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.

- Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

#LI-DNI