Senior Payroll Specialist

Pay Rate

Why Join Us

You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 17,000+ lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people's lives at LA Family Housing!

The Position

We are seeking a detail-oriented and experienced Senior Payroll Specialist to support our organization's payroll operations. This role is responsible for ensuring the accurate and timely processing of payroll, reconciling payroll-related accounts, and maintaining compliance with all applicable laws and internal controls. The ideal candidate brings strong technical expertise, attention to detail, and experience working in a non-profit environment.

What You'll Do

• Process bi-weekly payroll utilizing UKG, ensuring accuracy and compliance
• Review and audit timekeeping data, earnings, deductions, and benefit withholdings before finalizing payroll
• Investigate and resolve payroll discrepancies; respond to employee inquiries with professionalism and confidentiality
• Interface payroll data with NetSuite, ensuring accurate payroll-related journal entries and account reconciliations
• Ensure compliance with federal, state, and local payroll regulations, including FLSA, IRS, and state wage/hour laws
• Maintain payroll records and ensure data integrity in the payroll system
• Collaborate with HR on employee compensation, benefit changes, and payroll-related updates
• Identify and implement opportunities to improve payroll workflows, data integrity, and reporting capabilities within UKG and NetSuite
• Stay current on changes in payroll regulations
• Support the financial reporting process related to payroll expenses
• Reconcile quarterly and annual tax filings, including W-2, 941, and other statutory reports
• Assist in the preparation of year-end reports and respond to audit and reporting requests
• Additional tasks, projects and responsibilities as assigned by supervisor

What You're Skilled At

• Minimum of 4 years of payroll experience, ideally within a non-profit organization
• Strong understanding of payroll processing, tax regulations, and compliance
• Hands-on experience with payroll and accounting systems such as UKG (UltiPro or Kronos) and NetSuite and/or Sage Intacct
• Advanced proficiency in Microsoft Excel
• High attention to detail and accuracy
• Commitment to confidentiality and data security
• Excellent communication and critical thinking skills
• Strong ability to work independently and manage multiple priorities and deadlines
• Familiarity with non-profit accounting principles, including grants allocations, restricted funds
• Understanding of non-profit payroll complexities such as tax-exempt status 403(b) and 457(b) retirement plans

Other

• Maintain and execute confidential information according to HIPPA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post offer Tuberculosis (TB) clearances
• This position does not require regular driving as part of daily duties but may be needed occasionally
• Ability to work a 9/80 work schedule
• Ability to work a hybrid work schedule

Experience

• Bachelor's degree in Accounting, Finance, or equivalent experience required
• Minimum 4 years of related payroll experience required
• Experience in a non-profit organization preferred
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred

What We Offer

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!

Physical Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Comfortable working in a pet-friendly environment required. If an accommodation is needed, please inform the Human Resources Department.

Equal Employment Opportunity

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Fair Chance Act

LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing's Fair Chance Act webpage.