Accounts Payable / Human Resources Coordinator

Join Our Team as an Accounts Payable / Human Resources Coordinator!

Are you looking for a dynamic role that combines both accounting and human resources responsibilities? Construction company in Largo, FL is seeking a detail-oriented and organized individual to join our team. As the Accounts Payable / Human Resources Coordinator, you will play a crucial role in ensuring the smooth operation of our financial and HR processes. If you are looking for a challenging yet rewarding position, we want to hear from you!

Accounts Payable:

• Process all vendor invoices accurately and on time in Quickbooks Desktop
• Match invoices to purchase orders and verify pricing/ quantiy
• Ensure proper coding of expenses to the correct job/project
• Maintain vendor files with current W-9, insurance certificates, and any required comlpliance documents
• Track due dates and prevent late payments
• Flag and resolve discrepancies with vendors promptly
• Ensure compliance with Generally Accepted Accounting Principles

Vendor Management:

• Serve as the primary point of contact for vendors
• Negotaite payments terms when needed
• Keep vendor compliace recordsup to date
• Follow up with vendors who submite incomplete or incorrect paperwork

Human Resources:

• Maintain organized, complete employee personnel files
• Assist with recruiting new employees (posting open positions to job boards, setting up interviews, etc.)
• Onboard New Hires and Offboard terminated employees, ensure all documentation is completed and accurate
• Stay infomed on HR compliace requirements for companies under 50 employees
• Maintain confidentiality of all employee and payroll information
• Assist with payroll process in ADP for field and office staff
• Verify hours worked, overtime, PTO, and deductions before submitting payroll
• Maintain payroll records and ensure compliance with labor laws
• Resolve payroll issues quickly and communicate resolutions to employees

Required Skills:

• Proficient with Quickbooks Desktop and MS Office (Excel, Word, Outlook, etc)
• Strong attention to detail and organization skills
• Strong knowledge of accounting principles
• Knowledge of payroll processing and HR compliance
• Experience with audit support
• Ability to handle confidential information with descretion
• Excellent communication and problem-solving skills

Salary and Benefits:

This position offers a competitive salary ranging from $45,000 to $55,000 annually, based on experience. In addition, we offer a comprehensive benefits package that includes health insurance, life insurance, dental insurance, vision insurance, 401(k) with company match based on years of employment, holiday pay, and paid time off.

About Us:

We are a small, growing construction company in Pinellas County, FL..  We pride ourselves on our commitment to excellence and our dedication to providing top-notch services to our clients. Joining our team means becoming part of a supportive and dynamic work environment where your contributions are valued and recognized.

DEI Statement:

We are an equal opportunity employer and value diversity in our workforce. We are committed to creating an inclusive environment where all employees feel welcomed, respected, and valued for their unique perspectives and contributions.

EEO Statement:

Our company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.