Construction Bookkeeper

Construction Bookkeeper
Location: Farmington, NY
Employment Type: Full-time
Reports To: President

Tactical Employee Summary & Expectations:
As a member of the team, you accept the core values; Honor, Courage & Commitment of Tactical Construction, Inc., and the customers we represent. In all activities, satisfying and exceeding the expectations and desires of our customers shall be the number one priority along with creating a growth culture focused on employee development and success. From this basic standard and the adherence to our companys mission, vision, and core values, we shall conduct our daily business.

Position Summary:
We are seeking a detail-oriented and proactive Construction Bookkeeper to join our team. This role is responsible for managing the financial records and transactions specific to the construction industry, ensuring accuracy in job costing, accounts payable and receivable, payroll processing, and compliance with industry-specific reporting standards. The ideal candidate will be experienced in construction accounting and comfortable working in a fast-paced, team-oriented environment.

Key Responsibilities:

• Maintain accurate financial records and general ledgers using construction-specific accounting software (e.g., NetSuite, Procore)
• Handle accounts payable and receivable, including tracking subcontractor invoices, lien waivers, and payment applications
• Prepare and manage job cost reports, budgets, and project-specific financial tracking
• Perform payroll processing including certified payroll and prevailing wage reporting
• Reconcile bank statements, credit cards, and vendor accounts regularly
• Manage monthly and quarterly financial reporting, including P&L statements and balance sheets
• Ensure compliance with state and federal regulations (sales tax, insurance audits, licensing)
• Work closely with project managers, estimators, and company leadership to maintain accurate and up-to-date financial records for active and completed projects
• Assist with annual budgeting, forecasting, and audit preparation
• Track change orders, retainage, and billing milestones
• Maintain vendor and subcontractor documentation, including W-9s and certificates of insurance

Qualifications:

• 5+ years of bookkeeping/accounting experience, in construction industry
• Proficiency in NetSuite
• Strong understanding of job costing, progress billing, and project financials
• Knowledge of construction contracts (AIA billing, lien releases, retainage)
• Experience with certified payroll and labor compliance requirements is a plus
• Excellent attention to detail, organization, and time management skills
• Ability to communicate clearly with internal teams, vendors, and clients

Work Environment & Benefits:

• Monday to Friday
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and holidays
• Compensation: $25-36 / hour, depending on experience

This is a full time position