Supervisor- AP and Procurement Card Program

Job Overview

Job Overview:

The Supervisor of Accounts Payable (AP) is responsible for staff supervision and day-to-day oversight for the AP function including the system-wide Travel & Purchasing Card Programs. This role ensures that all payable related activities are conducted accurately, efficiently and in alignment with internal controls, regulatory requirements and organizational policies and procedures. The Supervisor provides leadership and guidance to staff, drives continuous improvement, participates in key initiatives, plays a pivotable role in staff skill development, and performance management. The Supervisor will work closely with stakeholders such as Procurement, Finance, IT, and other system leaders to facilitate workflow improvements, and support enterprise initiatives. This position reports directly to the Director of Accounts Payable.

Position Details:

• 1.0 FTE (80 hours per pay period)
• day shift
• no weekends
• Mostly remote, salaried position

Please note: Onsite work will be required so candidates will need to live within a reasonable commute of the Twin Cities metro area or be willing to relocate at their own cost.

Responsibilities

• Provide day-to-day support and leadership to Accounts Payable and Travel & Purchasing Card staff ensuring effective operations and staff engagement.
• Supervise full-cycle Accounts Payable functions including invoice entry, payment processing, exception and issue resolution, month-end close activities, and vendor setups for efficient financial operations.
• Manage daily work direction, conduct performance reviews, address personnel issues, identify training needs and oversee skills development initiatives, ensuring team readiness to meet operational demands effectively.
• Develop and implement key performance measures driving a high level of quality, customer service, and efficiency. Continuously monitor staff and department performance of key performance measures. Prepares and submits reports related to Accounts Payable activities, including key performance metrics, aged payables, received not invoiced and match exceptions.
• Maintain and enforce all Accounts Payable related policies, procedures, and training while identifying opportunities for updates or improvements.
• Oversee AP management, ensure adherence to and improve internal controls, fraud prevention and business resiliency processes and procedures, compliance with financial regulations, records management, ensuring 1099 and 1042-S processing is accurate and compliant.
• Manage and monitor the Travel and Purchasing Card programs, ensuring timely expense reimbursement requests, card reconciliations, adherence to established policies for financial integrity, and providing user support.
• Provide oversight of the Continuing Medical Education (CME) reimbursement program, ensuring documentation and adherence to guidelines.
• Coordinates and participates in annual and periodic audits of which an essential aspect involves review of expense disbursement systems and policies. Conducts/oversight of regular audits and risk assessments as it relates to possible fraud and potential card misuse.
• Develop and lead process improvement initiatives to elevate departmental efficiency, accuracy, and internal controls, collaborating with stakeholders.
• Foster and maintain strong, collaborative relationships with internal and external business partners, ensuring timely and effective responses to inquiries.
• Play a key role in the system-wide ERP project, contribute to planning, design, testing and rollout.

Required Qualifications

• 2-year degree in Business or related field or
• Certificate Professional Certification in relative field
• 5 years in Accounts Payable or Purchasing experience in a “key or lead” role
• Experience with full-cycle Accounts Payable processes and managing Travel and Purchasing Card programs.
• Strong understanding of internal controls, regulatory compliance, and financial reporting requirements (e.g., 1099, 1042-S).
• Strong interpersonal and communication skills with a track record of building effective relationships with cross-functional teams.
• Strong focus on process improvement, automation, and performance metrics.
• Proficiency in using ERP systems and financial software; experience contributing to ERP implementation or upgrades is a plus.
• Familiarity with audit processes, risk assessments, and documentation standards.
• Experience with reporting tools and data analysis to support decision-making.

Preferred Qualifications

• 4-year degree in Business or related field
• 3 years in Accounts Payable or Purchasing experience in a “supervisory” role
• 5 years in a supervisory role, with demonstrated ability to lead and manage teams, delegate tasks, and oversee day-to-day operations.
• Proven ability to lead, motivate, and support a team in a remote work environment, ensuring accountability, productivity, and engagement.
• Experience working in a healthcare or large enterprise environment.

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information:

Compensation Disclaimer

The posted pay range is for a 40-hour workweek (1.0 FTE). The actual rate of pay offered within thisrange may depend on several factors, such as FTE, skills, knowledge, relevant education, experience,and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical. If yourrole is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status