Administrative Assistant - Accounts Payable

NOW HIRING IN CARLISLE, PA! ***This role is 100% on site Monday-Friday*** Job Summary: The Accounts Payable Administrative Support Specialist is responsible for ensuring the accurate and timely processing of vendor invoices and outgoing payments. This role supports the Accounts Payable (AP) function by managing incoming communications, maintaining digital records, and optimizing invoice workflows through automation tools. Key Responsibilities: Monitor and manage the Accounts Payable email inbox, ensuring timely routing of incoming invoices to appropriate AP folders. Scan and upload invoices into the AP automation system for digital processing and recordkeeping. Verify invoice details within the AP automation system to ensure accuracy and compliance with company policies. Collaborate with vendors to streamline and optimize invoicing processes through the AP automation platform. Operate the Relay inserter machine to prepare and stuff checks for mailing. Review, sort, and distribute incoming USPS and parcel mail to appropriate departments or personnel. Additional Skills & Qualifications Strong attention to detail and organizational skills. Familiarity with AP automation systems and digital document management is a plus Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Basic understanding of accounts payable processes and procedures. Proficiency with office equipment, including mailing and scanning machines.