Accounts Payable Specialist

Accounts Payable Specialist Job Description As an Accounts Payable Specialist, you will review all invoices for appropriate documentation and obtain approval prior to payment. You will prioritize invoices according to cash discount potential and payment terms, generate accounts payable and refund checks, match invoices to checks, obtain all signatures for checks, and distribute signed checks as required. Additionally, you will audit and process credit card bills, research and answer vendor inquiries, statements, and discrepancies, monitor accounts to ensure payments are up-to-date, reconcile accounts payable transactions, and maintain accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices. Responsibilities Review all invoices for appropriate documentation and obtain approval prior to payment. Prioritize invoices according to cash discount potential and payment terms. Generate accounts payable and refund checks, match invoices to checks, obtain all signatures for checks, and distribute signed checks as required. Audit and process credit card bills. Research and answer vendor inquiries, statements, and discrepancies. Monitor accounts to ensure payments are up-to-date. Reconcile accounts payable transactions. Maintain accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices. Photocopy, collate, and distribute documents for mailing or filing. Essential Skills 1-3 years of business invoicing background , with a strong preference for accounts payable experience. Invoicing background and strong communication skills. Ability to handle high volume invoicing (1500-2000 invoices a month) overseeing 3-4 plants. Strong Excel and computer skills. Experience with accounts payable/receivable, purchase orders, and ERP systems. Functional knowledge of basic accounting principles and general accounting procedures. Additional Skills & Qualifications High School Diploma/GED required; additional education is a plus. Microsoft Dynamics 365 experience is a plus. Personable and outgoing communication skills to interact harmoniously with departmental and plant personnel. Ability to handle confidential information discreetly and professionally. Planning and detail-oriented organizational skills. Quality control competency to ensure accuracy and thoroughness. Numerical ability to calculate and prepare financial statements, estimates, quotations, and price lists. Clerical skills to code, total, batch, enter, and verify financial records and business transactions. Dependability to be consistently at work and on time, with the ability to work extended hours as required. Team member mentality with the ability to self-motivate and work with limited supervision. Light/medium lifting capability (5-25 lbs). Work Environment The position is fully in-office, working Monday through Friday, 40 hours a week, with shifts from 8-5 or 7-4. The work environment includes excellent benefits such as a medical PPO plan with low deductibles, a 401k plan with company match up to 12%, voluntary dental and vision plans, free telemedicine services, and basic life and short-term disability coverage.