Accounts Payable & Receivable Specialist

On-site five days per week for first 90 days, then remote one day per week

Summary:

The Accounts Payable & Receivable Specialist will be responsible for managing store billing processes, beginning with IT-related charges and supporting the ongoing coordination between corporate departments and store locations. This role will serve as a key point of contact for invoice processing, billing approvals, and account coordination.
Timely and correctly processing of Vendor invoices and store billing.
Provide financial, administrative and clerical services in a high-paced and high-volume environment.

Job Description:

• Ensure that all payments and store billings are made in compliance with the Company's financial policies and procedures
• Manage and process store billing for IT-related expenses, including:
o New projects
o Equipment purchases
o Quotes and proposals
o Service and support charges
• Work with IT department to obtain approval and resolution for all credits and invoices.
• Prepare billing documentation and submit it to the Store Receivables team for weekly billing
• Coordinate directly with store owners to obtain approvals and resolve billing questions
• Support accounts payable and accounts receivable functions related to store billing
• Process invoices accurately and in a timely manner
• Maintain organized records and supporting documentation for billing transactions
• Assist with account reconciliations and discrepancy resolution
• Collaborate with Accounting and IT departments to ensure proper allocation of expenses
• Reconcile and process store billings (i.e., marketing, support services, advertising, etc.)
• Collaborate with Department Heads to ensure all invoices and billings are completed timely
• Identify opportunities to improve billing workflows and efficiencies
• Responsible for Sales and Purchase reconciliation on Store billing G/Ls
• Process all store and vendor requested queries in a timely fashion - within 48 hours
• Ensure good working relationships with store operators and vendors and promptly and professionally respond to all inquiries
• Request and follow up on monthly vendor statements to ensure timely payment
• Track weekly and monthly invoices by vendor
• Research vendor accounts, answer vendor inquires
• Assist with vendor audits and process payments weekly
• Assist in financial close by providing support for expense accruals and open invoices

Qualifications:

o Education & Experience
• Bachelor's Degree preferred

o Skills & Competencies
• 3-5 years Accounts Payable experience
• Proficient in Excel, knowledge of SAP a plus or related accounting systems
• Well-organized, high degree of accuracy and attention to detail
• Strong communication skills
• Must be a team player
• Ability to multitask in a high paced environment
• Ability to interact professionally with internal departments, store owners or personnel
• Experience working with invoices, reconciliations, and billing processes
• Problem analysis and problem-solving skills
• Ability to meet deadlines and excels at time management and follow through
$55-65K