Comptroller

General Statement of Duties

Performs a variety of administrative and managerial duties related to organizing, directing, monitoring, and processing County fiscal transactions; performs related work as required.

Classification Summary

The primary function of an employee in this class is to perform detailed accounting, reviewing and financial recording and reporting procedures to ensure the County's financial records are accurate and comply with established rules and procedures. Work includes maintaining the general ledger, preparation of the auditor's side of the tax roll, as well as preparation and continued monitoring of the County budget. Work requires considerable attention to a variety of details and the use of selected personal computer software systems. The work is performed under the general supervision of the County Clerk/Auditor/Recorder, but considerable latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.

Examples of Work (Illustrative Only)

Essential Duties and Responsibilities

• Accepts, counts and receipts daily deposits for all county departments; enters related information into computer financial system by fund and line item; balances each fund and line item and distributes reports back to County departments; – daily deposits;
• Prepares various auditors certificates as needed – daily deposits;
• Processes bad checks and reverses funds out of appropriate line items;
• Prepares and generates a variety of daily, monthly, quarterly and annual reports showing revenue activity and fund disbursement activity; – Financials
• Assists all County divisions with specific information regarding expense charges, transfers, policy, and general procedures;
• Prepares Auditors tax roll, including computing, abstracting, and reporting - disburse apportionment;
• Works closely with Accounts Payable Clerk to performs year end closing of budget and expenses;
• Maintains account master and reports, utilizing County accounting software; – AS400
• Prepares financial reports as needed; – Financials once a month, 1 st of month;
• Prepares general ledger reconciliation, preparing any journal entries as needed;
• Reports and remits to state unclaimed property; – once a year
• Prepares annual survey of County finances and assists outside auditors; – once a year
• Monitors previous day's accounts payable postings to the general ledger; – recorders and District Court
• Tracks, monitors and balances all accounts to verify compliance with County policy and budgetary laws and regulations; – trail balance – verify “cash on hand”
• Responsible for printing all jury checks, restitution, refunds, bond refunds, fines and fees refunds, balance district court “Odyssey” accounts on daily basis;
• Reconcile on a monthly basis three (3) accounts; – all OFM odyssey checks and accounts, bank bond rent;
• Completes special research assignments;
• Calculates Sales Tax and Revenue Sharing funds; – quarterly
• Marks cancelled warrants in check register and reviews Treasurer's reports with Auditor's Reports;
• Disburses funds as appropriate to taxing districts, grazing districts and State agencies; – monthly
• Prepares monthly, quarterly, and annual reports to substantiate auditor’s internal procedures; prepares copies of reports and distributes to various offices for inspection and verification; assists independent auditor in annual county audit;
• Coordinates the preparation of the County budget; – in future L2’s
• Prepares letter for unclaimed property; – for State Treasurer
• Monitors the unencumbered and unexpended balance in each appropriation for County agencies;
• Prepares and Coordinates yearly Vessel & Snowmobile Audits. Sends results to Idaho Parks & Rec;
• Responds to survey requests;
• Responds to citizens' questions and comments in a courteous and timely manner; – daily
• Performs all work duties and activities in accordance with County policies, procedures, and safety practices.

Other Duties and Responsibilities

• Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Performs other related duties as required.

Required Knowledge, Skills and Abilities

Knowledge of:

• The principles and practices of accounting, specifically governmental fund accounting;
• County fiscal practices and procedures;
• Professional accounting standards and ethics;
• Federal, state, and other applicable laws, statutes, and ordinances pertaining to tax reporting, and County accounting;
• Municipal budgetary principles and procedures;
• Basic interrelationships of the various county offices;
• County policies and budgeting regulations and procedures;
• General ledger posting, budget development or financial statement preparation.
• General office practices and procedures.

Ability to:

• Analyze detailed information and research and reconcile general ledger accounts;
• Prepare accurate and complete financial reports from accounting data;
• Make arithmetical computations quickly and accurately;
• Work under pressure and time sensitive deadlines;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Apply accounting and bookkeeping principles in maintaining customer accounts, preparing financial reports, and related tasks;
• Maintain records efficiently and accurately and
• Read, interpret and apply laws, resolutions, ordinances, codes, and contracts;
• Operate a variety of standard office equipment;
• Problem-solve to detect and correct errors in account ledgers;
• Communicate effectively, both orally and in writing;
• Maintain effective working relationships with other County employees, supervisory personnel, state and local elected officials and the public;
• Respond to citizen requests in a courteous manner;
• Understand and follow oral and/or written policies, procedures and instructions;
• Operate a personal computer using standard or customized software applications appropriate to assigned tasks;
• Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures;
• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.

Acceptable Experience and Training

• High school diploma or GED equivalency with course work in accounting or bookkeeping, plus specialized training in computerized accounting and spreadsheets is required; and
• Four (4) years progressively responsible experience in accounting, bookkeeping, or related financial/auditing work, preferably in a governmental environment is required; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications

• Valid Idaho Driver's License

Essential Physical Abilities

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to establish, maintain and monitor financial transactions including counting daily funds and preparing deposit records;
• Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment, ten key calculator and other office equipment;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting.

Position to remain open until filled