Secretary/Bookkeeper (1 Year Position)

Position Title: Secretary/Bookkeeper (1 Year Position)

Location: Shapleigh School

Reports To: Principal

Position Start Date: As soon as a suitable candidate is found

Application Deadline: June 10, 2026 or until a suitable candidate is found

The Kittery School District is currently seeking a Secretary/Bookkeeper at Shapleigh School. This position is Monday-Friday from 8AM to 4PM. Contracted for 200-220 days.

The ideal candidate for this position will have experience with Quickbooks, purchase orders, prior office experience and excellent customer service skills, be able to maintain and operate standard office equipment, be able to effectively communicate both orally and in writing. The candidate should have a working knowledge of standard software applications. Must be able to work in a very busy environment and maintain composure in stressful situations.

Essential Duties and Responsibilities

• Coordinates development and distribution of various reports through Infinite Campus
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, and expenses are within budget limits
• Processes new enrollments
• Schedules field trips and transportation
• Performs bookkeeping functions
• Orders and maintains supplies
• Performs other duties as assigned by the Building Principal
  

Qualifications

• High school diploma or equivalent
• Experience as a secretary/bookkeeper
• Demonstrated typing and filing skills
• Excellent customer service skills
• Successful background, criminal records, fingerprinting and reference check

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee frequently is required to stand, walk, sit, climb stairs, stoop, kneel, and crouch.
• Must work in noisy environments with distractions
• Prolonged sitting

Candidates must submit to a Criminal History Record Check through the Maine Department of Education

Required Application Materials:
Completed Applitrack Application
Resume
Cover Letter
3 current letters of reference (Letters of reference must be dated, signed, and written within the last 3 years)

Internal candidates may apply in writing to ...

Kittery Schools is an Equal Opportunity Employer. Kittery Schools ensure equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Kittery Schools has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for any opening should contact the Department of Human Resources.