Payroll Administrator

2 years

HED NYC is a modern Thai fine dining restaurant in West Chelsea seeking a detail-oriented Restaurant Admin & Payroll Coordinator to support day-to-day back-of-house operations. This part-time hourly role is ideal for someone with hospitality or restaurant office experience who thrives in a fast-paced, multi-brand environment. You'll work closely with ownership and management to keep our admin, payroll, and financial records running smoothly.

Key responsibilities

• Run bi-weekly or weekly payroll processing via ADP ; ensure accurate wage, overtime, and tip calculations per NYC law
• Maintain hourly time records and flag discrepancies; audit timecards in Toast and ADP
• Track and reconcile daily tip pooling records across FOH and BOH teams
• Assist with hiring paperwork: I-9 verification, W-4, IT-2104, offer letters, onboarding packets
• Monitor daily revenue and expense entries; prepare weekly summary reports for ownership
• Coordinate with vendors and track invoices; flag outstanding payments
• Maintain organized digital and physical filing system for HR and financial documents
• Support ownership with ad hoc admin tasks, scheduling, and internal communications

Required qualifications

• 13 years of admin, payroll, or office coordinator experience in a restaurant or hospitality setting
• Hands-on proficiency with Toast POS (reporting, timeclock, labor tools)
• Working knowledge of ADP Workforce Now or ADP Run for payroll processing
• Solid understanding of NYC wage & hour laws, tip credit rules, and ESSTA sick leave
• Strong Excel or Google Sheets skills for revenue/expense tracking
• Highly organized, discreet with confidential employee information, and self-directed

Compensation: Hourly ($25.00 - $32.00)

Attention to Detail

Time Management

Problem Solving

Communication Skills

Team Collaboration

Confidentiality

Adaptability

Organizational Skills

Financial Acumen

Customer Service Orientation

Analytical Skills

Proficiency in Technology

Ability to Work Under Pressure

Interpersonal Skills

Initiative

Read more