Accountant/Fiscal Analyst-60007258

Job Responsibilities

Accountant/Fiscal Analyst

The Department of Administration's (Admin) Office of Administrative Services (OAS) is seeking an Accounting/Fiscal Analyst to join our team. OAS delivers key administrative and financial support to Admin and other state agencies. The Finance Office oversees general ledger, accounts payable, revenues, grants, and master data, ensuring compliance with Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and state reporting standards. This role is ideal for an analytical professional who is detail-oriented and thrives on driving process improvements, with an understanding of Accounts Payables and knowledge of the State's fiscal policies and procedures. This position will provide support and assistance to our Accounts Payable Team. In this role, you will process payables from Shared Services agencies accurately and timely for payment with the appropriate supporting documentation and authorization. Ensure agency procedures are followed, and accurate and timely payments are made with internal and external customers being served as needed. Assist with the financial activity of the Assets section of Admin Finance. Coordinate year-end inventory for Admin and supported agencies. The individual receives limited daily supervision and is required to exercise sound judgement and initiative.

This position is onsite in Columbia, SC.

Responsibilities of the Accountant/Fiscal Analyst:

• Process vendor invoices for payment in accordance with departmental procedures, state guidelines, laws, and regulations with a high-level of accuracy and minimal errors.
• Manage the department inbox by reviewing all inbound emails and route them in accordance with departmental procedures. Ensure all invoices are scanned and documented into the accounting system for processing.
• Monitor the accounting records of an assigned group of customers to ensure all reoccurring payments are processed timely and accurately each month. Review general ledger records on an ongoing basis to identify variances that may require further research.
• Coordinate with the customer and/or vendor to reconcile and resolve past due balances. Identify purchase orders that are not properly coded and assist in making the necessary corrections to ensure accurate and compliant processing.
• Research and resolve issues with scanned invoices that cannot be processed, coordinating with customers, vendors, Procurement, Budget, and management as needed to process the invoice in a timely manner.
• Process assigned Inter Departmental Transfers (IDTs) within three days of receiving the assignment.
• Serve as back-up by assisting other teams within our division with transactional processing of payables, billings, adjusting entries, deposits within the accounting system on an as needed basis.
• Assist with the preparation of annual, quarterly, and monthly reports on an as needed basis.
• Perform other duties as assigned.

Minimum and Additional Requirements

• A high school diploma and one (1) year of professional experience in a related area such as accounting, auditing, finance or government finance experience.
• A bachelor's or associate degree in a related field may be substituted for the required work experience.
• Knowledge of the State's fiscal policies and procedures.

Additional Requirements:

• Basic knowledge of accounting principles and data processing procedures.
• Must have good customer service skills and the ability to communicate effectively.
• Experience in Microsoft Excel, Word, and Outlook.
• Knowledge of the State's fiscal policies and procedures.
• Ability to maintain an effective working relationship with internal and external resources.
• Position may require employee to work evenings and weekends.
• Position may be required to report to work during emergency situations and hazardous weather events.
• Individual must be able to work in a fast-paced environment and effectively handle requests and complaints when communicating with internal and external customers.
• Overtime will be required on occasions.

Applicants indicating college credit or degree(s) on the application may bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Additional Comments

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.