Accounts Receivable Technician

Job Title: Accounts Receivable Technician

FLSA Status: Non-Exempt

Pay Grade: 205

Work Days: 226

Reports To: Business Office Coordinator

Primary Purpose

To ensure an accurate and efficient accounts receivable and deposit system for the ESC and provide assistance/leadership to the Business Center

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

• High School diploma or equivalent.

• Higher education preferred.

Special Knowledge/Skills

• Team oriented attitude and desire to work collaboratively with ESC staff campus/district/charter school personnel.

• Proficiency in keyboarding and ability to accurately use a 10 key calculator.

• Technical knowledge of Accounts Receivable and collection systems.

• Good communication and interpersonal skills.

• Ability to use personal computer and software to develop spreadsheets and word processing.

• Ability to take initiative.

• Good written communication skills.

Experience

• Three years prior bookkeeping and computer experience.

• Three years prior experience with school district budget coding, preferred.

Essential Duties and Responsibilities

*This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions.

**This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

• Actively participate in and/or provide leadership for inter-departmental teams to help improve student performance in the region, improve the ESC’s internal operations, and to meet the established goals and objectives for the ESC.

• Process and review all outgoing billings, invoices, and statements.

• Responsible for billing all contracts at the beginning of the year and keeping up with new ones that are entered throughout the fiscal year.

• Reconciles balance sheet account code(s) related to Accounts Receivable.

• Reconcile customer balances in the accounts receivable system.

• Execute and maintain the collection process for aged receivables.

• Perform customer service tasks relating to accounts receivable and collections.

• Process incoming credit card payments.

• Run automated accounts receivable reports.

• Cross-train with Accountant

• Assists and contributes with the annual financial audit.

• Acts as a point of contact for departments and vendors for the entire organization.

• Prepare review documents for the Director of Business Center related to the position.

• Develops and presents training material for internal ESC staff.

• Develop and maintain a desk procedures manual for this position.

• Other duties as assigned.

Supervisory Duties

None

Equipment/Specialized Software Used

Computers, projection devices, control panels in meeting rooms, printers, productivity software, software specific to the job assignment, network resources, internet resources, and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are always required, work with frequent interruptions, and maintain professional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours, ability to move tables and chairs and load/unload boxes and materials. Prolonged use of a computer.

Environmental: Open Cubicles/workstations

Evaluation

Annual performance evaluation will be performed in accordance with the adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance, need, and funding.

Benefits at ESC Region 11

• $645 monthly contribution for Medical Insurance
• Competitive Pay and Growth Opportunities
• Retirement Account Matching Program
• HSA, FSA, Dental, Vision, Life, Cancer Insurance Offered
• 10 Local Sick Paid Days provided Annually (Per School Year)
• 5 State Personal Paid Leave Days provided Annually (Per School Year)