Port Staff Accountant I

Job Description

• All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED. Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *

The Port is currently recruiting for the classification of Port Staff Accountant I. Under supervision, a Port Staff Accountant I performs professional accounting and accounting-related work of moderate difficulty related to the preparation and maintenance of Port accounting and financial records and reports; monitors and analyzes financial records; performs analysis on assigned accounts and assists in preparation of information needed by various internal and external parties. Performs related work as assigned. The current assignment is in the Accounts Receivable unit, which is responsible for billing, collection, review of tenant leases, and reconciliation of various revenue accounts.

Examples of Duties

Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.

• Assists in the preparation, reconciliation, and analysis of financial statements, budgets and various management reports, involving statistics, legal requirements, cost accounting, and other factors and methods as appropriate.
• Assists in the tracking, analysis, and reporting of operating revenues and expenditures, balance sheet, capital expenditures, and project funding sources.
• Maintain, reconcile, and manage the fixed asset ledger, including recording of sales and other disposal of assets and coordination of periodic physical asset inventories.
• Assists in the development and maintenance of accounting and other financial systems.
• Analyzes and reconciles general ledger accounts, tenant accounts, or subsidiary systems; maintains subsidiary and control accounting records.
• Reviews and verifies the accuracy of data inputs and outputs, and identifies and/or implements corrective actions as needed.
• Examines and analyzes supporting documentation to establish proper authorization and conformance with Port policies and procedures, agreements, contracts, and regulations.
• Performs functions relating to reserves, security deposits, credit evaluations, and collection of delinquent accounts.
• Assists in preparation of information needed by, and act as the liaison with various parties including but not limited to external auditors; local, state, and federal agencies; consultants, and Port staff.
• Assists in training clerical staff on various operating systems and procedures.
• Performs other related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

This classification requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include a bachelor's degree with major course work in accounting or finance, or a closely related field which has included courses in upper division accounting or finance plus one year of professional experience in one or both of these fields.

KNOWLEDGE, SKILLS AND ABILITIES

To perform the typical task and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.

Knowledge of:

• Generally accepted accounting principles, methods, rules, and procedures.
• Data collection and analysis methodologies.
• General principles and application of budgeting, financial analysis, and statistical analysis.
• Electronic data processing principles and systems as applied to general, cost, payroll, accounts payable and managerial accounting.
• Standard practices and procedures relating to various financial/accounting functions, such as collection of delinquent accounts, fixed asset transactions, and processing of receipts and disbursements.
• Spreadsheet functionality and analytical tools.
• General business and office procedures and equipment.

Ability to:

• Prepare, analyze, pre-audit and verify accounting and other financial records and documents.
• Interpret and apply tax, regulatory, grant, or other applicable requirements.
• Use spreadsheet, word processing, e-mail, and database applications.
• Read and comprehend financial statements.
• Verify the accuracy of financial data and information.
• Assimilate new tasks, work under deadlines, and coordinate and manage multiple concurrent assignments.
• Communicate and present information effectively in oral and written format; prepare clear, concise, and grammatically correct reports and presentations summarizing quantitative and qualitative information in response to oral or written specifications/direction.
• Establish and maintain effective working relationships with internal and external parties in the performance of duties.
• Work both independently and as a team member.
• Exercise sound independent judgment within general policy guidelines.
• Handle sensitive issues professionally and with tact.
• Work with varying levels of supervision.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail)- The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%)- The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration. The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Jeu ... seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Additional Requirements

Work is often performed under deadlines and requires strict attention to detail.

The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.