Payroll Coordinator

Make an Impact in Human Resources: Join DSNWK as Our Payroll Coordinator!

New Hires Eligible for a $1,000 Sign-On Bonus!

Are you a detail-oriented professional ?seeking a meaningful career.

Where your work directly supports a vital mission?

Developmental Services of Northwest Kansas (DSNWK) is looking for a dedicated full-time Payroll Coordinator to join our Human Resources and Training team.

The Role

As our Payroll Coordinator , you will be at the center of our financial and personnel operations. Enjoy a stable schedule from Monday to Friday, 8:00 AM - 5:00 PM, providing you with a consistent work-life balance as you manage essential HR functions.

Key Responsibilities

• Payroll Excellence: Maintain records and complete the bi-weekly payroll cycle for employees and the individuals we serve.
• Benefit Administration: Coordinate and process employee benefits, including health insurance enrollments and KPERS reporting.
• Personnel Management: Keep accurate employee profile records, conduct background checks, and manage "no driving" notices for staff.
• Reporting & Compliance: Collaborate with vendors on quarterly tax reports and W-2 distribution, assist with audits, and compile data for turnover and census reports.
• Team Support: Provide training in your areas of expertise and serve as a vital backup for the Manager of Human Resource Services.

What We Offer

• Competitive Wages: Start with a base wage of $18.50/hr, with structured pay scale increases annually, reaching $20.35/hr with five years of service or experience credit.
• Professional Environment: This non-exempt position is located within a professional office setting with routine physical effort requirements.
• Growth Opportunities: Expand your HR and payroll expertise through regular training and review of industry materials.

Qualifications

• Education: A High School Diploma or equivalent is required. Candidates with post-secondary education related to bookkeeping or data processing are preferred.
• Experience: At least one year of payroll processing experience is required. Additional experience in bookkeeping or data entry is a plus.
• Skills: A valid driver's license and the ability to exercise high levels of discretion and good judgment when handling confidential information are essential.

Join a team that values precision, confidentiality, and service.

If you are ready to advance your human resources career, we want to hear from you !

Benefits Available: Paid Time Off, Health/Dental/Prescription coverage through BCBS, Vision through Vision Care Direct, Aflac Policies, FSA/HSA, company-paid life insurance, retirement through KPERS, and more!

Interested Applicants:

1. Please apply at [ ]

2. Provide three personal or professional references along with their contact information to process your application. Failure to provide adequate references may result in disqualification. Thank you.

3. DSNWK is a PSLF Eligible Employer; learn more at [ ].

4. This is an onsite position. Interested applicants living outside the service area should explore [ ] to learn about potential funding opportunities for relocation. DSNWK does not assist in the enrollment process but recognizes the opportunities it offers to potential applicants.

This job description does not create an employment contract or offer of employment. It is intended solely to outline the qualifications and responsibilities of this position. These qualifications and responsibilities may change at any time to support and enhance the organization's mission. *

Payroll Coordinator

Department - Human Resources and Training

FLSA Status - non-exempt

Job Summary

Primarily responsible for processing payroll, its ancillary functions and personnel records management. Assist with employee benefit administration, employee orientation and ongoing training related to personnel functions and, in a back-up capacity, the hiring process.

Essential Functions

1. Establish records and complete payroll cycle for employees and individuals served on a bi-weekly basis.

2. Ensure quarterly payroll tax reports are completed by HR and Payroll vendor and maintain records.

3. Ensure W-2 statements are completed and distributed by the HR and Payroll vendor.

4. Assist with any audits as requested.

5. Assist with establishing and maintaining employee profile records.

6. Process employee background checks upon hire and then every two years for existing staff, or upon request.

7. Submit "no driving" notices to supervisors for employees with restricted driving privileges and follow-up when restriction period expires.

8. Coordinate and process the administration of employee benefits.

9. Perform duties required by KPERS and process reports.

10. Compile data and prepare reports (i.e., employee turnover, retention, census, and others upon request).

11. Provide training in areas of responsibility upon request.

12. Perform duties of the Manager of Human Resource Services on a back up basis.

13. Maintain knowledge and skills related to human resources, in particular payroll, through regular review of written materials and attendance at training events.

14. Oversee health insurance related enrollments, including notifying employees and supervisors of eligibility deadlines.

HIPAA Compliance

1. This position is responsible for maintaining confidentiality for all PHI and ePHI that is shared with this person. This position will have access to names of all persons served and location where they receive services.

Other Responsibilities

1. Complete other duties as assigned by the Manager of Human Resource Services and/or the Director of Administrative Services.

2. Thisposition is not subject to the two year training period as defined by KPERS.

Job Specifications

Education - High School Diploma or equivalent required. Post secondary education related to bookkeeping and/or data processing preferred.

Experience - One year payroll processing experience required. Other bookkeeping or data entry experience preferred.

Extent of physical effort required - Routine job requirements. Little if any behavior or other physical intervention.

Other Requirements

1. Able to exercise good judgment and discretion in handling confidential information.

2. Valid driver's license.

This job description does not provide the basis for an employment contract or constitute an offer of employment. It is intended solely to outline the qualifications and responsibilities of this position. These qualifications and responsibilities may be changed at any time to support and enhance the organization's successful achievement of its mission.