Payroll & Accounting Specialist

Who We Are:

American Repair Maintenance (ARM) began over 30 years ago as a small two-person operation to service several premier video stores. Since that time, we have evolved into a data-driven, full-service repair, and preventative maintenance partner across all trades serving over 20,000 locations in the US of some of the finest retail brands. We are more than just a repair and maintenance company. We are a strategic partner for our clients as we continue to innovate and grow our organization. We work hard to put our customers’ needs first, support our team members with a dynamic culture, provide great benefits, and create technology-enabled work processes that make their jobs easier. We know that our strong commitment to people is what sets us apart along with our strong core values that guide our day-to-day operations. These core values ensure we are moving in the right direction. They are:

• Authenticity in Action: Do what you say. Own what you do.
• Raise Each Other Up: When our people thrive, ARM thrives.
• Momentum Together: Keep showing up. Keep growing. Keep going.

Who You Are:

We are currently searching for a Payroll & Accounting Specialist, reporting to our Controller, to join our finance and accounting team and own accurate, timely, and compliant payroll processing, general ledger activity, and company-wide corporate card administration. This is a perfect opportunity for a detail-oriented professional who takes pride in accuracy, exercises sound judgment across a broad scope of finance operations, and enjoys being part of a supportive, growing company.

In this role, you will be able to jump in and make an immediate impact. Specifically, you will:

• Resonate with our mission, vision, and values as an organization and foster a culture of accountability within our workforce that reflects these values
• Process full-cycle weekly payroll for 130+ employees using ADP Workforce Now including multi-state populations, auditing registers for accuracy of wages, deductions, and tax withholdings prior to each cycle
• Administer wage garnishments, 401(k) deductions and employer match processing, multi-state payroll tax filings, SUI case submissions, and year-end activities including W-2 coordination
• Prepare compliance reports including the annual 401(k) census and workers’ compensation audit; generate the weekly ADP general ledger export and import the journal entry into QuickBooks Online
• Coordinate with HR and Finance to ensure new hires, terminations, leaves, and compensation changes are accurately reflected in the payroll system; respond to employee payroll inquiries promptly
• Administer ARM’s company-wide corporate credit card program, including new hire training, card issuance and cancellation, user and GL category management, budget adjustments, and weekly non-compliance reporting
• Serve as the primary point of contact for cardholders and the card platform, troubleshooting issues, resolving non-compliance, and coordinating system adjustments following platform updates or program changes

Qualifications:

• 2+ years of full-cycle payroll processing experience, preferably in a multi-state environment
• Hands-on experience with ADP Workforce Now or a comparable payroll/HRIS platform
• Working knowledge of federal, state, and local payroll tax requirements and compliance obligations
• Experience processing wage garnishments (child support, creditor garnishments, tax levies) and 401(k) deductions
• Experience with general ledger journal entry preparation and import into QuickBooks Online or a comparable accounting platform
• Experience administering a corporate card or expense management program preferred
• Proficient in Microsoft Office Suite; comfort with AI tool integrations that support payroll and finance efficiency is a plus
• Associate’s degree in Accounting, Business, Human Resources, or a related field preferred; equivalent work experience considered

What You’ll Bring:

• Strict confidentiality and integrity in handling sensitive compensation, financial, and cardholder information
• Strong prioritization and time management skills, mastering recurring weekly payroll and GL deadlines alongside compliance reporting and card program responsibilities without sacrificing accuracy
• Clear, professional communication with employees, cardholders, agency contacts, and internal stakeholders
• An exceptional standard of accuracy: catching errors before they reach employees or the general ledger and taking full ownership of your work from start to finish
• A compliance mindset: understanding the regulatory environment governing payroll and apply that knowledge consistently across all areas of your role
• Curiosity and a continuous improvement mindset: look for ways to make payroll, accounting, and card program processes more efficient and accurate over time

What You’ll Get:

Besides working with a great team in a stable and fast-growing company, you’ll receive a competitive salary, along with:

• Competitive medical, dental, and vision insurance
• Optional life and long-term disability insurance
• Optional voluntary AD&D and short-term disability insurance
• 401(k)
• Paid time off
• 6 paid company holidays
• Flexible work schedule with one day work from home