Payroll Assistant

Let Vaco advocate for you! We are currently hiring for a contract-to-hire position in the payroll department of a growing company. The Payroll Assistant supports the payroll function by ensuring employees are paid accurately and on time. This role assists with payroll processing, maintains employee payroll records, responds to payroll-related inquiries, and helps ensure compliance with company policies and applicable labor laws.

Responsibilities:

• Assist with the preparation and processing of weekly, biweekly, or monthly payroll.
• Review employee timesheets, attendance records, and payroll data for accuracy.
• Enter and maintain employee payroll information in payroll systems.
• Process payroll adjustments, deductions, bonuses, commissions, and reimbursements.
• Assist with onboarding and offboarding payroll-related activities.
• Respond to employee questions regarding pay, deductions, taxes, and benefits.
• Maintain confidential employee payroll records and documentation.
• Support payroll tax reporting and year-end processes, including W-2 preparation.
• Reconcile payroll reports and identify discrepancies for correction.
• Ensure compliance with federal, state, and local payroll regulations.
• Assist with audits and provide payroll documentation as needed.
• Collaborate with Human Resources and Accounting teams to ensure accurate employee data.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or related field preferred.
• Previous payroll, accounting, administrative, or bookkeeping experience preferred.
• Familiarity with payroll software and Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle sensitive and confidential information.
• Strong communication and customer service skills.
• Knowledge of payroll regulations and tax requirements is a plus.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.