Accounts Payable Specialist

Accounts Payable Specialist

Location: Princeton, NJ (Hybrid)
Employment Type: Full-Time

A growing and well-established organization is seeking an experienced Accounts Payable Specialist to join its accounting team. This position offers the opportunity to work in a collaborative environment while supporting day-to-day accounting operations across multiple business units.

Responsibilities

• Process vendor invoices, expense reports, and payments accurately and efficiently.
• Review invoices for proper approvals, coding, and supporting documentation.
• Investigate and resolve invoice discrepancies and vendor inquiries.
• Maintain vendor records and ensure data accuracy within the accounting system.
• Assist with month-end close activities, including account reconciliations and accruals.
• Support general accounting functions and financial reporting requirements.
• Prepare and analyze accounts payable reports as needed.
• Assist with sales tax and compliance-related matters.
• Document and improve accounting procedures and workflows.
• Participate in special projects and other accounting initiatives as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 3+ years of accounts payable or general accounting experience.
• Experience processing high-volume invoices and supporting month-end close activities.
• Strong understanding of accounting principles and financial processes.
• Experience working with accounting software and ERP systems.
• Advanced proficiency in Microsoft Excel, including PivotTables and lookup functions.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective verbal and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

What We Offer

• Hybrid work schedule based in Princeton, NJ.
• Opportunity to join a stable and growing organization.
• Collaborative and team-oriented work environment.
• Exposure to a variety of accounting and finance functions.
• Competitive compensation and benefits package.
• Opportunities for professional growth and development.

This is an excellent opportunity for an Accounts Payable professional seeking a stable role with a reputable organization while gaining exposure to broader accounting responsibilities in a multi-entity environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.