Accounting Clerk 1

Department: Finance

Union Affiliation: AFSCME
Work Schedule: Monday - Friday
Hours Per Week: 40

This recruitment will remain open until filled.

Incumbents in this 2-level classification series exercise a practical knowledge of financial recordkeeping and accounting procedures, practices, and methods. The Accounting Clerk 1 focuses on processing routine financial transactions, maintaining accurate records, and performing basic reconciliations. Work involves handling payments, verifying invoices, and assisting with data entry tasks in support of accounting operations.

Required Qualifications ( Minimum qualifications for this role)
Education

• High school diploma or equivalent.

Experience

• One (1) year of education or experience beyond the high school level in financial record keeping.

Certifications or Licenses

• N/A

Preferred Qualifications

• N/A

Other Qualifications

• Must pass a pre-employment criminal history background investigation.

Duties assigned to this classification include, but are not limited to, the following examples.

• Receive money, prepare receipts, and post payment to department accounting records or spreadsheet. Balance daily cash receipts against deposits.
• Review vendor billing packages to ensure the voucher is complete and that supporting documents are present. Assure that payment has been approved by an authorized official and that correct accounting codes are annotated.
• Verify and input data into system to generate electronic bills. Use spreadsheets to track account receivables.
• Identify unknown money or track missing payment entries when errors have a common pattern for resolution.
• Reconcile bank statements against department records of payments, receipts, and deposits.

Performs additional duties as assigned.

Supplemental Information
Supervisory Responsibilities

• Supervision is not a function assigned to this role.

Supervisory Controls

• Works under immediate supervision with assignments introduced by specific instructions. Routine work is spot-checked, and the supervisor is readily available for questions and guidance.

Working Conditions
Mental effort

• Normal concentration and attention to detail with normal deadlines.

Physical effort

• Minimal: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, laptop bag, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work environment

• Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.