Payroll Specialist - 005228 and 007502

Position Information

Position Number 005228 and 007502 Position Title Payroll Specialist - 005228 and 007502 Division Finance and Administration Department 172400 - Payroll Accounting Minimum Qualifications

Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Excellent computer skills and proficiency in Microsoft Excel are required. Payroll experience is preferred.

Job Description Summary

The University of South Alabama's Payroll Accounting department is seeking to hire a Payroll Specialist. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Uses the Banner system to enter personnel action forms to include appointments, salary changes, labor changes, terminations, etc.
• Reviews web time entry time sheets for exempt employees to ensure leave and time policies are followed.
• Audits transactions in the Kronos timekeeping system to ensure work is performed accurately and timely and follows hospital and campus policies.
• Calculates payouts for terminating and resigning campus employees.
• Processes retroactive payments for employees.
• Provides back up on auditing, entering, and checking timesheets and applies personnel policies relating to time and attendance.
• Tracks and monitors leave taken for campus employees under the Family Medical Leave Act and the Families First Coronavirus Response Act.
• Runs various reports in Banner and Kronos to review by Excel or PDF to assist with auditing and review of time records to ensure pay policies and payroll deadlines are followed.
• Processes and posts amended timesheet through the Kronos system and ensure payment is processed in Banner.
• Communicates with employees by telephone and in person concerning wages, taxes and deductions, and explains gross to net variances.
• Prepares and analyzes reports in Microsoft Excel.
• Covers other areas of responsibility during absences.
• Ensures confidentiality of employee information.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required, which may include holidays.
• Related duties as required.

Posting Information

Number of Vacancies 2 Position End Date (if temporary) Job Open Date 05/19/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular