HRIS Payroll Benefits Administrator

About Us:

Bernick's is a 5th generation family-owned provider of beverages, vending and food solutions, representing leading brands such as Pepsi, Dr Pepper, Miller Brewing Company and New England Coffee. We service locations in greater MN and western WI.

Job Summary:

The HRIS/Payroll/Benefits Administrator is responsible for the management, administration, and maintenance of the company's HRIS, payroll processing, and benefits programs. This role ensures data accuracy, efficient payroll operations, and effective benefits administration, contributing to a positive employee experience.

Key Responsibilities:

• HRIS Management:

• Maintain and update the HRIS to ensure accurate employee records and data integrity.

• Troubleshoot and resolve system issues, coordinating with IT and external vendors as needed.

• Generate regular and ad hoc reports to support HR functions and management decision-making.

• Train HR staff and other users on HRIS functionality and updates.

• Payroll Administration:

• Process and manage payroll for all employees, ensuring accurate and timely payment.

• Verify and reconcile payroll data, including timesheets, deductions, and adjustments.

• Maintain compliance with local, state, and federal payroll regulations.

• Respond to employee inquiries regarding payroll and resolve discrepancies promptly.

• Benefits Administration:

• Coordinate and manage employee benefits programs, including enrollment, changes, and terminations.

• Liaise with benefits providers to ensure timely processing and address any issues.

• Under the direction of the Sr. HR Manager conduct annual open enrollment, including preparation of materials and communication plans.

• Assist employees with benefits-related questions and guide them through various processes.

• Compliance and Reporting:

• Ensure compliance with all relevant regulations related to payroll, HRIS, and benefits (e.g., FLSA, ACA, COBRA).

• Prepare and submit required government filings, such as W-2s and 1095-C forms.

• Audit payroll and benefits data to maintain accuracy and adherence to company policies.

• Employee Support and Communication:

• Serve as a point of contact for employees regarding HRIS, payroll, and benefits questions.

• Communicate updates and changes related to payroll and benefits clearly to the workforce.

• Collaborate with HR and other departments to streamline processes and enhance employee experience.

Working Conditions:

• Standard office environment.

• Normal Schedule is 8am-5pm (or similar), Monday through Friday.

• Occasional extended hours during peak periods (e.g., open enrollment, year-end reporting).

• Scheduled time off will not be permitted during Monday/Tuesday of payroll weeks. Payroll schedule may vary during holiday weeks.

• High school diploma required

• 3-5 years of experience in Human Resources. Experience in payroll processing, and benefits administration

• Strong knowledge of HRIS platforms and payroll systems.

• Proficiency in Microsoft Office Suite, particularly Excel.

• Excellent attention to detail and analytical skills.

• Strong communication and customer service skills.

• Ability to handle sensitive and confidential information with discretion.

• Familiarity with relevant HR and payroll regulations.

Preferred:

• Certification in HR, Payroll, or Benefits (e.g., CPP, PHR, SHRM-CP).