Accounting & Bookkeeping Manager

Role Overview:

We are seeking a highly organized and detail-oriented Accounting Manager to oversee the financial operations of a diverse real estate and healthcare portfolio. The ideal candidate will be responsible for full-cycle accounting, ensuring accuracy across multiple legal entities, and providing strategic financial support to leadership.

Key Responsibilities:

- Financial Statement Preparation: Manage the monthly and year-end closing process for multiple entities. Produce accurate P&L statements and Balance Sheets on both cash and accrual bases.

- Accounts Payable & Cash Flow: Prioritize and process vendor payments, monitor bank balances for multiple operating accounts, and manage a high volume of invoices to avoid service disconnections or late fees.

- Advanced Reconciliations: Reconcile clinical billing systems with the general ledger. Resolve material irregularities, such as negative accounts receivable or uncategorized expenses.

- Intercompany Accounting: Track and document intercompany loans, related-party transactions, and partner distributions across a complex corporate structure.

- CAM & Lease Administration: Perform annual CAM reconciliations and audits for commercial tenants. Coordinate with property management to record outstanding debts and adjustments.

- Tax & Audit Compliance: Prepare year-end workpapers and trial balances for external tax preparers. Maintain fixed asset schedules and record depreciation and amortization entries.

- Process Improvement: Implement and manage accounting workflows within tools like QuickBooks and property management software (e.g., DoorLoop).

- Property Management Software Administration: Serve as a primary administrator for DoorLoop, ensuring all properties, units, and leases are accurately represented and updated.

- Portal Engagement: Facilitate tenant onboarding to the Resident Portal to streamline electronic rent collection (ACH and card payments) and communication.

Billing & Fee Management: Monitor automated rent postings and manually adjust for credits, additional rent items, or fee removals as needed.

- Data Synchronization: Maintain high data integrity by ensuring that financial information in DoorLoop aligns with the general ledger in QuickBooks.

- DoorLoop Property Management:

- System Integration & Alignment: Collaborates on connecting bank accounts via Plaid through DoorLoop for reconciliation.

- Tenant Portal Management: Coordinates tenant sign-ups for the DoorLoop Resident Portal app, which is used for all property-related accounts, billing, and rent payments.

- Payment & Late Fee Administration: Manages the posting and removal of rent charges and late fees within the DoorLoop system.

o Manual Data Entry: Periodically enters breakdown of fee charges and expense details manually into DoorLoop to maintain consistency between property management and core accounting records.

- CAM Calculation Setup: Implements Common Area Maintenance (CAM) calculation templates within DoorLoop, as part of transitioning from previous software like Avail.

- Screening Coordination: Utilizes DoorLoop to run background and credit checks on potential tenants.

Qualifications:

- Bachelor?s degree in Accounting, Finance, or a related field.

- 5+ years of experience in bookkeeping or accounting, preferably in real estate or healthcare.

- Expertise in QuickBooks Desktop/Online and Microsoft Excel.

- Experience with clinical billing systems (e.g., eClinicalWorks, Athena) is a plus.

- Strong understanding of GAAP, intercompany transactions, and tax reconciliation (M-1 adjustments).

- Ability to work independently in a fast-paced environment with multiple stakeholders