Accounting Associate III

Accounting Associate III Location: Northwood, OH 43619 Duration: 5 months Schedule: Monday - Friday 8:30 AM - 5:30 PM EST 1-hour unpaid lunch break Virtual Interview via Microsoft Teams Note: Dress Code - Business Casual (e.g., jeans with a button-down shirt) Job Summary: We are seeking a detail-oriented and proactive Accounting Associate III to support a fast-paced Accounts Payable (A/P) function. This role is responsible for processing and managing vendor invoices, supporting three-way matching processes, and ensuring accurate and timely payment operations. The ideal candidate will have strong Accounts Payable experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment. Key Responsibilities: Process vendor invoices by printing, distributing, and tracking invoices received through email, fax, and mail. Retrieve and distribute incoming mail to the Accounts Payable team for timely processing. Perform three-way matching between Purchase Orders, Bills of Lading/Receiving Documents, and Vendor Invoices to ensure accuracy and compliance. Scan and index vendor invoices for electronic imaging and record management. Maintain accurate tracking of invoices received from multiple channels. Communicate with vendors to resolve invoice discrepancies and obtain missing or incomplete information. Escalate issues beyond scope to the appropriate stakeholders and keep supervisors informed of concerns. Assist in training new team members on invoice handling and mail distribution procedures. Support continuous process improvements and perform additional assigned duties. Qualifications & Experience: 3-7 years of experience in Accounts Payable or related accounting functions. Strong understanding of three-way matching processes and Accounts Payable best practices. Experience working in a fast-paced, high-volume A/P environment. Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred. Previous SAP experience is a plus. Experience within the food service or distribution industry is preferred. Strong organizational skills with excellent attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines effectively. Strong communication skills and the ability to work collaboratively within a team environment. Demonstrated ability to quickly learn and adapt to new systems and processes. Core Competencies: Accounts Payable Expertise Analytical Thinking & Problem-Solving Time Management & Prioritization Attention to Detail Systems Proficiency Adaptability & Initiative