Senior Payroll Specialist

Why Canopy USA?

HSCP Service Company LLC is a subsidiary of Canopy USA, LLC, a leading vertically integrated, multi-state operator in the United States cannabis industry. With the transition of Acreage Holdings to Canopy USA, LLC in December 2024, Canopy USA, LLC is now positioned to consolidate operations across its three business units - Wana, Jetty, and Acreage - realizing synergies, cost savings, and supporting growth in state-legal markets across the U.S. Through coverage of key market segments including flower via Superflux, vape and concentrates via Jetty, edibles and beverages via Wana, and retail through The Botanist, Canopy USA, LLC is well positioned to accelerate growth with an emphasis on the Midwestern and Northeastern U.S. markets. As newly formed Canopy USA, LLC, we are building a stronger, more agile organization that will unlock greater opportunities across the growing US cannabis market.

Who you'll work for: HSCP Service Company, LLC

Our Culture:

Here at Canopy USA, LLC, we believe in people first. We value our people and encourage continuous opportunities to learn, develop, and grow. We pride ourselves in innovation and passion for the cannabis industry.

We are always looking for motivated people who share our vision to join our team. Think you have what it takes? Then come grow with us!

About the Role:

The Senior Payroll Specialist is responsible for overseeing and executing accurate, timely payroll processing for all employees while ensuring full compliance with federal, state, and local regulations. In this advanced role, the Senior Payroll Specialist conducts detailed audits of timekeeping records, resolves complex payroll discrepancies, and provides expert-level support to employees, managers, and leadership on payroll matters. This position also leads payroll documentation processes, prepares and analyzes payroll reports, and partners closely with HR and Finance to ensure data accuracy and cross-functional alignment. The Senior Payroll Specialist serves as a subject-matter expert, contributes to process improvements, and helps guide junior staff as needed. A successful candidate works well as part of a team, takes initiative in resolving issues, and demonstrates accountability by following tasks through to completion rather than passing work off to others. Strong attention to detail, confidentiality, and customer service are essential to success in this position.

How you'll make a difference:

Operational Management

• Ensures timely and accurate preparation of payroll using Greenleaf Business Solutions and works closely with Payroll Strategy Manager and Finance to ensure that payroll actions and records conform to accounting policies and procedures
• Oversee and manage end-to-end payroll processing, including collecting, calculating and inputting payroll data for all employees
• Stay updated on payroll regulations, tax laws and industry trends, to ensure compliance and best practices
• Collaborate with HR, Payroll Strategy Manager, finance and other departments to gather and validate payroll information, such as new hires, terminations, promotions and salary changes
• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accuratelyGenerate payroll reports, including tax filings, benefits deductions and other required reports, ensuring compliance with regulatory requirements
• Directly address employee inquiries and concerns related to payroll, providing exceptional customer service and support
• Processes payroll withholdings on compensation related transactions
• Maintain confidentiality and data security standards for all payroll-related information
• Process manual checks as required
• Ensures timely and accurate federal and state agency audits
• Conducts audits as necessary. Provides and processes payroll reports required by benefit vendors (FSA, HSA, and CBP plans)
• Stay updated on payroll regulations, tax laws and industry trends, works with Payroll Strategy Manager to implement necessary changes to ensure compliance and best practices
• Coordinates with Green Leaf to apply for tax IDs for new jurisdictions and maintain tax information
• Manage all state applicable unemployment and withholding tax, ensuring rate updates in HRIS system, and timely payments to agency
• Coordinates with Green Leaf to manage multi-state tax withholding and compliance and processing tax adjustments
• Ensure accuracy and compliance with applicable laws, regulations and company policies while processing payroll
• Ensure data integrity by monitoring and resolving payroll discrepancies, investigating and resolving issues promptly and accurately
• Coordinates with HR and Managers to validate and manage the processing of new hire data, leaves and terminations, data entry, salary changes, and file imports (commissions, bonuses, etc.)
• Reviews and validates timecard entries in collaboration with Management and HR Staff to ensure pay accuracy
• Prepares detailed payroll reports
• Oversees and reviews all federal and state payroll tax reports and payments, including quarterly and year-end returns in conjunction with third party payroll vendor
• Provide periodic analysis of payroll and disbursement records
• Directly manage Worker's Compensation payroll audit processes with vendor in conjunction with HR
• Be an engaged part of the Payroll and HR team, lending expertise and assistance with special projects and other HR initiatives outside of payroll

Supervisory Responsibility:

This position has no direct reports or supervisory responsibility.

Skills to be Successful:

• High School Diploma or GED
• 5+ years in payroll, often high-volume processing
• Advanced skills in payroll systems
• Deep understanding of federal, state, and local tax laws and regulations.
• Knowledge of basic accounting principles, GL reconciliation, and financial data analysis

Additional Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or HR
• Certified Payroll Professional (CPP)
• Exceptional attention to detail for data entry and error detection.
• Ability to resolve complex payroll issues and escalations.
• Clear verbal and written skills for employee inquiries and explanations
• High level of integrity and discretion with sensitive data.
• Excellent time management and multitasking for strict deadlines.
• Ability to direct activities and improve processes

Perks & Benefits:

• Full suite of medical, dental, and vision insurance
• Paid parental leave
• 401 (k)
• Paid Time Off
• Short Term and Long-Term Disability
• Employee Assistance Program
• Employee life insurance and supplemental life
• Spouse and child life and AD&D
• Pet insurance
• FSA and HSA available
• Based on eligibility.

Schedule:

• Monday-Friday

Subject to change as business needs.

Work Environment and Physical Demands:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Manufacturing environment that requires extended time standing, walking, bending and reaching. Ability to carry up to 50lbs for up to a distance of 100ft may be required. Occasional extended and repetitive use of arms, hands and fingers to cut and manipulate small objects. Ability to work in a humid and pollinated environment.

E-Verify Participation Notice

This Employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

What is E-Verify? E-Verify is an internet-based system that compares information from and employee's Form I-9, Employment Eligibility Verification, to data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Code of Conduct:

All employees are expected to represent the values and maintain the standards contained in the Code of Conduct.

HSCP Service Company, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or protected Veteran status. We appreciate your interest in HSCP Service Company, LLC If you need assistance with completing an online application due to a disability, please send a request to .... Please be sure to include "Accommodation Request" in the subject line.