HR/Payroll Coordinator

HR/Payroll Coordinator

Wunderlich-Malec Engineering

paid time off, paid holidays, short term disability, long term disability, tuition reimbursement, 401(k), profit sharing

United States, Minnesota, Eden Prairie

May 26, 2026

Description

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

- 100% employee-owned with 40+ years of industry history

- A Top 5 Systems Integrator Giant

- ENR Top 500 Firm

Position Details This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules.

Primary Purpose

The HR and Payroll Coordinator supports the daily operations of the HR and Payroll functions by ensuring accurate employee data management, timely payroll processing, and compliance with employment regulations. This position acts as a critical link between HR, payroll, and employees, providing administrative and operational support across various HR functions. The role also serves as a primary payroll backup and supports department-wide initiatives.

Major Responsibilities

Assist with new employee onboarding to ensure accurate completion of payroll and benefits documentation

Maintain up-to-date and accurate employee records, including processing personnel changes and uploading documentation into employee files

Manage the HR Support inbox by responding to employee inquiries in a timely and professional manner or directing requests to the appropriate team member as needed

Ensure reconciliation of data between HRIS and timekeeping systems

Review and post weekly timesheets

Assist in administration of FMLA and other leaves of absence; coordinating related payroll, benefits, and time off impacts

Serve as the primary backup for semi-monthly payroll processing

Assist with generating and compiling reports to support organizational data requests and HR-related reporting needs.

Respond to various employment-related requests such as employment verifications and garnishments

Prepare and reconcile weekly paid time off (PTO) accruals

Support HR with internal audits and general recordkeeping compliance

Provide back-up support for the company receptionist as needed

Assist with miscellaneous administrative projects and HR department support

Minimum Requirements

Education

Associate or Bachelor's degree in Human Resources, Accounting, or related field

Relevant experience may serve as alternatives to a formal degree processing preferred

Experience

2+ years experience in HR Admin and payroll processing preferred

Experience with UKG Preferred

Knowledge, Skills and Abilities

Strong attention to detail and organizational skills

Outstanding knowledge of MS Office, HRIS systems (e.g. UKG)

Proficiency in Excel

Understanding of general HR policies and procedures

Working knowledge of employment/labor laws

Strong communication, interpersonal, and problem-solving skills

Ability to maintain confidentiality and handle sensitive information professionally

Problem solving aptitude

Team-oriented mindset

Physical Demands of Position Seeing, color perception, hearing, listening, clear speech, dexterity in hands, driving, lifting, climbing, ability to mount and dismount equipment, pushing, and pulling.

Working Conditions Standard office environment, On-site office environment, and diverse industrial/construction environments. Frequent PC usage, fax machines, copy machines, and phones.

*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical * Dental * Vision * Basic and Supplemental Life and AD&D * Long Term Disability * Voluntary Short Term Disability * Healthcare & Dependent Care Flexible Spending Accounts * Health Savings Account * Paid Time Off (PTO) * Paid Holidays * Tuition Reimbursement * Referral Bonus Program * 401(k)/Profit Sharing * 100% ESOP (Employee Stock Ownership Plan) * Employee Assistance Program * Will Preparation Resources * Worldwide Travel Assistance

The expected pay range is $27 to $32 an hour, based on experience and qualifications.

#LI-WM1

#LI-HYBRID

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.