Billing Coordinator I

Billing Coordinator I

JOB SUMMARY

This position is responsible for ensuring accurate and timely billing operations for national accounts within a fast-paced environment. The role's essential job functions include preparing and submitting pricing transmittals and invoices, managing a consistent workload, and uploading invoices to customer portals while adhering to client-specific requirements. High productivity is key, as the coordinator generates and analyzes weekly billing escalation and aging reports and reviews peer transmittals for compliance with established guidelines.

ESSENTIAL JOB FUNCTIONS

1. Prepare and submit pricing transmittals and invoices accurately and efficiently.
2. Manage a consistent workload of invoicing tasks with minimal supervision.
3. Review peer transmittals for accuracy and compliance with guidelines.
4. Generate and analyze weekly billing escalation and aging reports.
5. Upload invoices to customer portals and ensure adherence to client-specific requirements.
6. Provide coverage for team leaders and peers as needed, maintaining seamless operations.
7. This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

LEADERSHIP COMPETENCY MODEL

This role requires the demonstration of the following competencies:

Instills Trust | Communicates Effectively | Demonstrates Customer Focus | Takes Initiative | Makes Quality Decisions | Drives Growth | Ensures Accountability | Drives Results

KNOWLEDGE, SKILLS, AND ABILITIES

1. A strong working knowledge of general accounting principles, particularly those related to accounts receivable (AR), accounts payable (AP), and revenue recognition.
2. In-depth knowledge of the entire billing cycle, including invoice generation, processing payments, and collections procedures.
3. Skilled at interpreting and applying complex, unique client billing guidelines and contract terms for national accounts.
4. Knowledge of relevant financial laws, regulations, and compliance standards (which may be industry-specific).
5. Ability to understand the specific context of the industry to navigate relevant terminology (e.g., in legal or healthcare billing).
6. Strong communication skills to coordinate across departments and interact with a diverse team.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

PLANNED BUSINESS TRAVEL

• This job requires no planned business travel.

EDUCATION AND EXPERIENCE

• High School diploma or equivalent is required. Associate or bachelor’s degree, preferred.
• Previous experience in accounting or finance practices preferred.

EEO STATEMENT

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.