Asset Protection Billing Specialist

General Summary

Manage timely processing of Asset Protection related invoices. Reconcile General Ledger accounts as required. Provide confidential support to Asset Protection department on internal/external investigations.

Principal Duties & Responsibilities

• Manage timely and accurate payments of invoices
• Arriba Building Purchase Orders and processing invoices submitted by vendors
• Prepare journal entries for reclassed expenses
• Provide vendors with reasonable expectations on release of payments
• Ensure budgetary items are in line
• Maintain an up-to-date invoice tracking workbook
• Establish vendor relationships hold monthly account balance check ins/request aging reports
• Maintain accurate store lists for armored car/guard stores
• Confirm accurate restitution payment records
• Provide coding instructions for restitution checks and wires
• Manage vendor-assigned projects to timely completion, including providing payment queries for monthly statements/reconciliations
• Scan Victim Impact Statements for distribution to RAPMs via email
• Assist with copying, reformatting, and printing assignments for department leadership
• Manage conference registrations for department leadership and team members as requested
• Research and process false alarm fines received
• Various administrative functions to help support the department

Minimum Requirements

• High School Diploma or Associates Degree in Accounting, Finance or related field preferred
• Microsoft Excel, Outlook, Showcase Queries
• Previous experience facilitating service work orders preferred
• Excellent oral and written communication skills
• Self-starter; ability to work on a team as well as independently without supervision
• Must understand and be able to maintain confidentiality
• Ability to be flexible and adaptable in a work environment with shifting priorities
• Strong attention to detail