Project Administrator / Accounting Assistant

un Project Administrator / Accounting Assistant (Long Island City) compensation: $65,000.00 + DOE employment type: experience level: mid level job title: Project Administrator / Accounting Assistant We are seeking a dynamic and highly organized Project to join our team! This vital role combines administrative expertise with financial acumen to ensure the smooth operation of our office environment. You will be the backbone of daily office functions, managing schedules, overseeing vendor relationships, handling bookkeeping tasks, and supporting team members across various departments. Your proactive approach and excellent communication skills will help foster a productive, efficient, and welcoming workplace. This paid position offers an exciting opportunity to develop your skills in office management, human resources, and financial administration while contributing to a thriving organization. Duties Reports to the Owner and Controller. Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity. Strong knowledge of construction accounting cost-codes. Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts. Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform Organize filing systemsboth digital and paperto ensure easy access to documents and records related to medical office management or general administrative needs Requirements Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms Demonstrated ability to work independently and strong experience with construction teams Excellent communication skillsprofessional phone etiquette and clear interpersonal interactions are essential Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Familiarity with vendor management practices and budgeting principles Join us in creating an energetic workplace where organization meets innovation! Your expertise will empower our team to excel while ensuring our office runs seamlessly every day. Background and references checks needed. Pay: $30.00 - $37.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Education: Associate (Preferred) Experience: Construction administrative: 2 years (Required) Bookkeeping : 2 years (Required) Work Location: In person Principals only. Recruiters, please don't contact this job poster. post id: ... [ ]