Accounting Coordinator

We are hiring a part-time Accounting Coordinator to join our team. This 25-30 hour-per-week position is ideal for someone with experience in accounts payable, bookkeeping, and administrative support who is comfortable working in a hands-on environment.

This role will support day-to-day financial operations across multiple related entities, including Accounts Payable, Accounts Receivable support, bookkeeping functions, payroll preparation, and reporting support for the management team as we continue to strengthen internal systems and processes.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
- Accounts Payable: Review, code, and process invoices for payment, ensuring accuracy and compliance with company policies across multiple entities. Prepare and process payments via checks, ACH, and other methods, and maintain strong vendor relationships.
- Accounts Receivable Support: Assist with tracking receivables, supporting billing coordination, and following up on outstanding balances in collaboration with the wholesale office team. Help maintain accurate AR records and reporting.
- Bookkeeping & Financial Support: Perform data entry into accounting systems (QuickBooks, Excel, Google Sheets) and assist with account reconciliations, including reconciling business credit card accounts, and maintaining accurate financial records across entities. Support the preparation of reports and provide assistance during month-end close.
- Payroll Support: Assist with payroll preparation and documentation in coordination with the Finance team. Ensure employee data, timesheets, and supporting information are accurate and organized prior to payroll processing.
- Reporting & Compliance Support: Assist in preparing basic financial and operational reports for the management team, including tracking key data related to payables, receivables, and other financial metrics. Support the preparation and organization of documentation for state and federal reporting requirements.
- Data Management & Filing: Maintain organized filing systems for financial records, vendor documentation, and supporting materials. Ensure accuracy and accessibility of all records.
- Vendor & Internal Communication: Respond to vendor inquiries, resolve discrepancies, and communicate effectively with internal team members to ensure smooth financial operations.
- General Administrative Support: Provide ad hoc administrative support to the Finance and office teams as needed to support overall operations.

REQUIREMENTS:
Applicants should have 3-4 years of experience in accounts payable, bookkeeping, or a related field, with a solid understanding of basic accounting processes.

Candidates must have a strong working knowledge of QuickBooks, Excel, and Google Sheets.

The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and comfortable working both independently and as part of a team in a small business environment.

BENEFITS AND COMPENSATION:
Compensation for this position is based on experience and qualifications. Part-time benefits include paid sick time, employee discounts, and weekly milk stipends. Hourly rate is anticipated to range from $24-$28 per hour, depending on experience and skill set.