Executive Assistant to the CFO

OVERALL RESPONSIBILITY This position performs Executive Assistant duties to the CFO and assists the Controller and Parish Finance Offices as directed by the CFO. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists the Chief Financial Officer by anticipating needs for maximum efficiency and impact with all communications, tasks, meetings and special projects for the finance department. Strong understanding of MS Office products, Acrobat Adobe, and Outlook. Schedules appointments and proactively manages outlook calendar; reviews and responds to emails, calendar events, coordinates meetings, sets up conference calls and coordinates meeting arrangements. Demonstrates professionalism and courtesy in representing the Diocese through interaction with vendors, constituents, donors and co-workers. Handles multiple priorities and deadlines with exemplary follow-through and confidentiality. Manages incoming telephone calls, electronic and paper mail, taking initiative to manage inquiries from inception to completion; provides information, follows through and handles correspondence for review, and/or direct inquiries to proper finance team members. Performs a variety of administrative functions, prepares correspondence, analysis, reports, memos, and presentations; creates and maintains files; sends faxes, letters, and emails on behalf of the Chief Financial Officer and may provide assistance to the Accounting, Parish Finance, and Internal Audit departments. Occasionally attends meetings and takes minutes. Prepares and maintains accounting documents and records including journal entries, account reconciliations and general ledger account review. Determines new ways to perform job duties more efficiently and/or work processes and implements appropriately. Occasional meetings such as Diocesan Finance Council (Quarterly), Parish Finance Council Chair (Annual), which usually occur in the evenings. Prudent usage of Artificial Intelligence tools for research, data compilation and other tasks Other duties as assigned. QUALIFICATIONS AND REQUIREMENTS BA/BS or equivalent experience in Administration. Minimum of 4+ years of Administrative Experience; Experience as Executive Assistant preferred Extensive knowledge of Microsoft Office, Word, Excel, and PowerPoint Completes work in a timely, accurate and thorough manner requiring minimal oversight. Ability to work collaboratively with diverse groups. Ability to handle multiple tasks effectively under pressure. Strong work ethic and desire to exceed expectations. Solid organizational, problem solving and time management skills. Conscientious and highly organized with sharp attention to detail Excellent communication skills (written and verbal) with all those the position interacts with. Ability to meet deadlines and maintain confidentiality. Prior experience in the Catholic Church or a not-for-profit, preferred. Understand and respect the Mission of the Catholic Church.