Finance/Payroll Assistant

SUMMARY Assist in the administration of the District's business affairs to maximize services for the financial resources available and contribute to positive staff relations through the prompt, accurate, and confidential handling of payroll, benefits, and related financial matters. ESSENTIAL FUNCTIONS / PERFORMANCE RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Regular attendance is an essential function of this position. Duties and responsibilities may include, but are not limited to: Manage the District timekeeping system and process all bi-weekly payrolls, including deductions for taxes, retirement, garnishments, annuities, health insurance, and other authorized deductions. Prepare, verify, and maintain records of payroll deductions and disbursement of deduction payments. Verify payroll amounts and balances before and after electronic processing to ensure accuracy and compliance. Maintain complete, accurate, and systematic payroll records and documentation for all District payroll transactions. Process payroll documentation for new hires, employee changes, and terminations. Maintain employee payroll deduction files, benefits information, and required payroll reports. Submit medical insurance enrollment and related benefit forms to appropriate agencies and providers. Calculate employee contract balances and related payroll information. Process annuity agreements and other voluntary payroll deductions. Prepare payroll transfers and make necessary adjustments to budget and account codes. Serve as a fiduciary representative and authorized check signer as assigned. Operate computerized payroll systems, spreadsheets, word processing software, and standard office equipment. Maintain confidentiality of employee payroll, benefits, and financial information. Assist employees with payroll and benefits questions in a professional and timely manner. Perform other duties as assigned by the Director of Finance. QUALIFICATIONS High school diploma or GED required. Associate degree or equivalent training in accounting, bookkeeping, finance, or a related field preferred. Minimum of three (3) years of bookkeeping, payroll, or accounting experience required. Knowledge of payroll procedures, tax laws, deductions, and financial recordkeeping practices. Experience with computerized payroll systems, data entry, spreadsheets, and word processing software required. Ability to maintain accurate records and perform detailed work with a high degree of accuracy. Ability to maintain confidentiality and exercise sound judgment. Strong organizational, communication, and customer service skills. REPORTS TO Director of Finance PHYSICAL DEMANDS AND WORKING ENVIRONMENT The position requires the ability to meet multiple demands from several people and interact effectively with staff, vendors, and the public. Duties are primarily performed in an office environment and may require prolonged sitting, standing, walking, bending, reaching, and use of standard office equipment. TERMS OF EMPLOYMENT Twelve-month work year. Salary and benefits as established by the Governing Board. R13259